Great opportunity for an experienced Office Manager to join a reputable firm based in South Brisbane

YOUR NEW COMPANY

In collaboration with a distinguished Plaintiff Law Firm in Brisbane, Hays is actively seeking an Office Services Coordinator to join their team on a full-time permanent basis. This position functions in a manner comparable to an office manager, with the added responsibility of overseeing multiple offices. The ideal candidate for this role is resilient, eager for a diverse and dynamic role, and ready to embrace challenges. If this sounds like you, apply now!

WHAT YOU’LL NEED TO SUCCEED

For this role, we are seeking individuals who are resilient, can excel in dynamic and high-stress situations, and possess the following:

• Proven experience in office management (preferably across various time zones)
• Prior experience in the legal sector (beneficial but not mandatory)
• Proficiency in resolving IT-related issues
• Familiarity with the firm’s culture and its client base
• Demonstrated commitment to the organisation’s values
• Proven ability to interact confidently and politely with individuals at all levels
• Proficiency in Microsoft Word formatting
• Strong interpersonal and negotiation skills, with proven experience in dealing with people
• Demonstrated ability to take initiative, solve problems, and make decisions

YOUR NEW ROLE

This role is designed for a proactive individual who can make and execute necessary decisions within their areas of responsibility, in collaboration with the CEO when needed.

Responsibilities include:

• Training all staff effectively in the use of all systems, hardware, software, and procedures.
• Ensuring all approved hardware and software are fully operational and accessible to the necessary staff.
• Participating in external conferences and meetings as needed and providing reports when necessary.
• Ensuring the firm’s information technology and communication systems are up-to-date and fully meet the firm’s needs (through liaising with consultants and service providers).
• Collaborating with the Knowledge & Process Leader to implement and maintain all workflow efficiencies.
• Documenting operational procedures.
• Demonstrating and explaining all new procedures to personnel.
• Developing and implementing office procedures, policies, and work instructions, ensuring they are current and all employees are fully trained.
• Ensuring all office forms are up-to-date and accurately reflect current procedures.
• Coordinating with contractors and suppliers regarding maintenance agreements.
• Managing office premises, including maintaining relationships with owners, agents, and contractors, and addressing any issues that arise with respect to all building and office.
• Managing and coordinating all office equipment, including maintaining relationships with agents and contractors.
• Organising firm social functions.
• Undertaking any other tasks delegated by directors and senior management.
• Travel to other offices as required.

WHAT YOU NEED TO DO NOW

If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV. If this job isn’t quite right for you, please contact Taylor Woodforth on 3243 3084, or alternatively email your resume to Taylor.Woodforth@hays.com.au for a confidential discussion on your career.

285251

For this role, we are seeking individuals who are resilient, can excel in dynamic and high-stress situations, and possess the following:

• Proven experience in office management (preferably across various time zones)
• Prior experience in the legal sector (beneficial but not mandatory)
• Proficiency in resolving IT-related issues
• Familiarity with the firm’s culture and its client base
• Demonstrated commitment to the organisation’s values
• Proven ability to interact confidently and politely with individuals at all levels
• Proficiency in Microsoft Word formatting
• Strong interpersonal and negotiation skills, with proven experience in dealing with people
• Demonstrated ability to take initiative, solve problems, and make decision