Office Specialist

at  National Youth Advocate Program

WHO WE ARE:

National Youth Advocate Program has been serving communities and clients since 1978 and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve. We offer unique and personalized services for families and individuals in four areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification/Permanency.
We know you are compassionate and dedicated to serving your clients and communities and NYAP is dedicated to providing support to those who join our team! We look for individuals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth and families.

POSITION OVERVIEW

Summary
The Office Specialist works to ensure that the day-to-day operations of the office run smoothly. They are the eyes and ears of the building.

Responsibilities

• Perform all work in a manner consistent with the National Youth Advocate Program’s mission, values, and philosophies.
• Perform office duties including filing, copying, typing, and answering phones.
• Take messages as needed.
• Distribute information to employees.
• Maintain clear and concise records in all areas.
• Submit maintenance requests for office machines as needed.
• Track office supplies and request orders.
• Greet and direct guests to appropriate areas.
• Maintain Excel and Word spreadsheets to help organize work.
• Maintain and organize training rooms, conference rooms and common areas.
• Complete payment requests as needed.
• Distribute incoming mail and maintain the postage machine
• Maintain daily training room schedules and ensure adequate supplies are ready for trainings/classes.

Minimum Qualifications

• High School Diploma or GED equivalent.
• Previous experience and proficiency in the use of various office machines, including computers.
• Proficient in Excel
• Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.

Other Skills

• Excellent customer service and communication skills
• Sensitivity to cultural diversity
• Enthusiastic self-starter
• Excellent oral and written communication skills
• Strong organizational and administrative skills
• Effective problem-solving and decision-making skills
• Works well independently and as a team member

If this describes YOU, please apply today!
www.nyap.org/employment
COVID-19 Considerations:
We are safely and successfully working out in the community and in-home settings.

• Perform all work in a manner consistent with the National Youth Advocate Program’s mission, values, and philosophies.
• Perform office duties including filing, copying, typing, and answering phones.
• Take messages as needed.
• Distribute information to employees.
• Maintain clear and concise records in all areas.
• Submit maintenance requests for office machines as needed.
• Track office supplies and request orders.
• Greet and direct guests to appropriate areas.
• Maintain Excel and Word spreadsheets to help organize work.
• Maintain and organize training rooms, conference rooms and common areas.
• Complete payment requests as needed.
• Distribute incoming mail and maintain the postage machine
• Maintain daily training room schedules and ensure adequate supplies are ready for trainings/classes