Office Team Assistant

at  Robert Walters

An international investment firm is actively seeking an experienced Office Team Assistant to join their Singapore office. In this job, you will be responsible for the overall office administration with the support of the administrative team.

KEY REQUIREMENT:

• High school diploma, secretarial or business studies qualifications in a relevant field is an advantage
• Previous reception and team assistant experience in other roles especially within the financial services industries
• Excellent commercial acumen including high levels of integrity
• Ability to multitask and prioritise workload using time management and good organisational skills
• Excellent interpersonal and negotiation skills with a high focus on collaboration
• Administration support experience in an investment or finance company ideally supporting a team
• Professional, discreet, self-starter
• Excellent written and spoken English
• Strong communication skills and an ability to liaise effectively across the firm and externally at all levels
• Willing to learn, flexible
• Keen eye for detail
• Strong Microsoft Office experience specifically in PowerPoint and Excel
• Able to work under pressure at short notice
• Resourceful and proactive
  This is an excellent opportunity for the very driven candidate to be part of a multinational investment firm that has office globally. This organisation offers a great work environment and growth.
  If you are determined to take the next step in your career, this is the role for you. An excellent opportunity await the right person in this exciting Office Team Assistant position.
  Apply today or contact me to discuss further about this new opportunity.
  Do note that we will only be in touch if your application is shortlisted. Robert Walters (Singapore) Pte Ltd ROC No.: 199706961E | EA Licence No.: 03C5451 EA Registration No.: R23116576 Sarah Tan
  An international investment firm is actively seeking an experienced Office Team Assistant to join their Singapore office. In this job, you will be responsible for the overall office administration with the support of the administrative team

ABOUT THE OFFICE TEAM ASSISTANT ROLE:

Reporting to the Office Manager, you will be responsible in overseeing the operation of the office and supporting the team members across the Singapore office.

KEY RESPONSIBILITIES:

• Organise complex global travel including flights, accommodation, and document pack publication
• Assist with the team individuals diary/calendars accordingly
• Coordinate regular meetings locally and globally across different time zones
• Support document creation and management across a broad range of formats
• Meet and greet visitors and coordinate hospitality
• Liaise and build good business relationships across the group and its global offices
• Assist colleagues from the leadership team when they are in Singapore
• Screen and check receipts against individual’s travel expense claims before submission
• Answer, screen, and forward incoming phone calls
• Manage the meeting room calendar and prepare meeting rooms ahead of meeting as required
• Receive and sort mail and other deliveries
• Liaise with courier companies on costs and collections
• Monitor and order stationery and kitchen supplies
• Assist in compiling weekly office meeting schedule for global internal distribution
• Collate and distribute PE and RE articles from online media for global team distribution
• Assist in coordinating and preparing monthly team events
• Assist the team as and when required
• Manage any other ad hoc duties
  To succeed in this Office Team Assistant role, you must be a strong team player, efficient and be meticulous with an eye for detail as well as being comfortable working in a fast-paced environment.