Patton State Hospital, Human Resources Department, is accepting applications for at least one (1) Limited Term, Full-Time Office Technician (Typing) vacancy which exists in the Human Resources – Employment Unit.
This position reports to the Human Resources Employment Manager but may receive direction from the HR Director and/or Training Officer. A significant emphasis is on confidentiality, customer service, dependability, exceptional organizational and interpersonal skills. This position is highly visible, fast-paced, and demanding which is critical to the administrative procedures and technical support within HR. This position is for 12 months but may be extended up to 24 months with the possibility of becoming permanent.
Under the general supervision of the Employment Unit Manager, the Office Technician performs a variety of duties in support of the Human Resources Employment Unit and Human Resources reception area. This position will require a high degree of self-initiative and independence. The candidate must be able to maintain confidential and administrative files, and work in the fast-paced environment of the Human Resources Employment and Reception area. In addition, the candidate will also conduct live scans for potential hires, volunteers, contractual employees, medical residents, students, and interns. The candidate will assign, activate and de-activate badges and Personal Duress Alarm System (PDAS); assist in organizing and preparing Patton’s weekly bulletin and other duties as assigned. The selected candidate will be responsible for maintaining database of Criminal Offender Record Investigation (CORI) reports which requires confidential setup of administrative reviews for approval and/or denial; processing E-Verify internet-based system operated by U.S. Department of Homeland Security and Social Security Administration to verify new employee hiring eligibility status; performs initial technician review and screening of all 5408 Personnel Transaction requests for accuracy, initials, and signatures; maintains spreadsheet used for tracking of all Personnel Transaction Request (5408s); ensures accurate completion of I-9 Employment Eligibility Verification documents and appropriate supporting documentation of citizen and noncitizen authorized hires in accordance with Department of Homeland Security/U.S. Citizenship and Immigration Services; conducts new employee orientation, and assembles new employee orientation packets; prepares new employee Official Personnel Files for Employment Manager review; prepares Patton bulletin; schedules pre-employment physicals and live scans; prepares employment related written correspondence for Employment Manager; requests new employee personnel documents from other state agencies for transfer/reinstatement employees.
Desired Qualifications: Applicant should possess excellent computer skills, writing skills, and ability to learn and apply regulations. Proficiency in Microsoft Word and Excel is essential. This is a job requiring moderate activity; standing, walking, twisting, bending and stooping. The OT must present a professional appearance and demeanor, be dependable and have a demonstrated excellent attendance record, possess excellent oral and written communication skills, able to multi-task, exercise tact and good judgment when interacting with the public and departmental employees, be highly organized, and maintain confidentiality of personnel related issues. The position may require prolonged walking and standing as well as pulling, pushing, and lifting up to 25 pounds.
In order to be appointed as Office Technician (Typing), candidates must be able to type at least forty (40) words per minute. Please provide a typing certificate that meets CalHR requirements:
www.calcareers.ca.gov/CalHRPublic/GeneralInfo/TypingCertification.aspx
All interested candidates that meet the recruitment criteria should submit an application to the Human Resources – Employment Unit no later than Monday, May 13, 2024.
Working Conditions
Patton is a forensic psychiatric hospital and was established in 1890 and opened in 1893. DSH-Patton provides treatment to forensically and civilly committed patients within a secure treatment area. The hospital does not accept voluntary admissions.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.

OFFICE TECHNICIAN (TYPING)

$3,609.00 - $4,518.00 A

of Positions:

1
Work Location:
San Bernardino County
Telework:
In Office
Job Type:
12 Month Limited Term - Full Time
Facility:
Department of State Hospitals - Patton
Department Information
DSH - Patton
3102 E. Highland Avenue
Patton, CA 92369
http://www.dsh.ca.gov
Department Website: https://www.dsh.ca.gov/Patton

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

Unless there is a specific request to be notified via USPS mail, our main contact will be via email. Email correspondence regarding this job posting will primarily come from PattonHREmploymentUnit@dsh.ca.gov. It is the applicant’s responsibility to check their email inbox, including junk/spam emails for any correspondence regarding their application status. In addition, applicants are encouraged to keep their CalCareers profile updated with a current telephone number, mailing address, and email.
For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Examination/ Employment Application (STD. 678) including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYY). Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.
A completed STD. 678 and any other relevant documents (e.g., unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers account. Please reference Job Control # (430576) and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e., social security number, date of birth) from your documents prior to submission.
Complete Application Packages (including your STD. 678 and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers account at www.CalCareers.ca.gov. Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.
*Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/13/2024

Please refer the Job description for details