Onboarding Specialist (Personnel Representative), HR Administration/Bellevue

at  NYC Health Hospitals

JOB DESCRIPTION

Under supervision, the Onboarding Specialist will be responsible for assisting in HR Operations related to qualification reviews, recruitment and onboarding, employment, other related HR functions.

General tasks and responsibilities will include:

• Handle onboarding of new hires, transfers, civil service processing, data entry, and review of employment documents.
• Partner with Background Investigation Coordinator to ensure all required background checks are completed
• May handle HR tasks in the absence of supervisor
• Contacting candidates to schedule OHS appointments, extend preliminary offers, and send onboarding documents.
• Following-up with potential candidates regarding document submission and field/direct any HR related questions.
• Act as the point of contact between the candidate and the hiring departments
• Reviewing onboarding documents for completeness including I-9, E-Verify, and work/education verification.
• Review and process employment actions in PeopleSoft (new hires, promotions, salary adjustments, data changes etc.) and send corresponding notification letters.
• Ensuring tasks are completed accurately and timely; may perform transactional work in the absence of others
• Support other HR staff
• Ensuring all relevant HR practices and policies are being followed
• Ensuring relevant positions are filled via the civil service hiring process and that all civil service regulations are adhered to
• Maintaining accuracy and integrity of PeopleSoft (HR system of record for employee data); ensuring all personnel files are maintained including via OnBase system.
• Ensuring all onboarding is done following standard work and policy; including obtaining all relevant clearances as part of background investigation process.
• Contribute to the maintenance of reports, including the pipeline
• Assist with filing of personnel related documents
• Performing other related confidential duties as assigned

MINIMUM QUALIFICATIONS

1. Associate’s Degree from an accredited college or university in Human Resources Management, Public Relations, Healthcare Administration, or a related discipline; or
2. High School Diploma or its educational equivalent and two (2) years of relevant experience in human resources, administration, labor relations, employee relations, learning and development, talent acquisition, customer service (providing information and resolving customer concerns), or a related administrative support function.

• Handle onboarding of new hires, transfers, civil service processing, data entry, and review of employment documents.
• Partner with Background Investigation Coordinator to ensure all required background checks are completed
• May handle HR tasks in the absence of supervisor
• Contacting candidates to schedule OHS appointments, extend preliminary offers, and send onboarding documents.
• Following-up with potential candidates regarding document submission and field/direct any HR related questions.
• Act as the point of contact between the candidate and the hiring departments
• Reviewing onboarding documents for completeness including I-9, E-Verify, and work/education verification.
• Review and process employment actions in PeopleSoft (new hires, promotions, salary adjustments, data changes etc.) and send corresponding notification letters.
• Ensuring tasks are completed accurately and timely; may perform transactional work in the absence of others
• Support other HR staff
• Ensuring all relevant HR practices and policies are being followed
• Ensuring relevant positions are filled via the civil service hiring process and that all civil service regulations are adhered to
• Maintaining accuracy and integrity of PeopleSoft (HR system of record for employee data); ensuring all personnel files are maintained including via OnBase system.
• Ensuring all onboarding is done following standard work and policy; including obtaining all relevant clearances as part of background investigation process.
• Contribute to the maintenance of reports, including the pipeline
• Assist with filing of personnel related documents
• Performing other related confidential duties as assigne