Operational Logistics Referent

at  Mdecins Sans Frontires Suisse

CONTEXT & MISSION

The Operational Logistics Referent (RLO) serves as a logistics expert assigned to operations, providing assistance to an operational cell across all mission support activities. With a primary focus on technical reference, their experience and understanding of operations position them as a key contributor within the cell involved in the management of operations, particularly in overseeing mission security management and the implementation of security measures. The RLO plays a crucial role as both an integrator and interface for the diverse logistics components of the MedOps strategy.

EDUCATION

• Tertiary degree in Logistics or a related field
• Possession of a technical degree is considered a plus.

EXPERIENCE

• A minimum of three years working with MSF in managerial or coordination roles within logistics.
• Demonstrated success in Logistics Coordinator (LOGCO) roles, with significant experience in emergency missions.
• Proven experience in technical project management and team leadership.
• At least one successful involvement in OCG emergency logistics operations.
• Previous roles as head of mission or field coordinator are strongly preferred.

SKILLS/ TECHNICAL COMPETENCIES

• Excellent proficiency in MSF OCG field tools.
• Solid understanding of the organization and operation of MSF Supply Centers.
• Expertise in the fundamentals of humanitarian logistics.

PERSONAL ABILITIES

• Strong analytical skills for assessing emergency situations and proposing effective logistics strategies.
• Deep understanding of the political dynamics within conflict and emergency scenarios.
• Excellent communication skills.
• Proficient in planning and executing comprehensive logistics support.
• Demonstrated aptitude for team coaching.
• Skilled in navigating complex security challenges with the ability to perform well under pressure

As a member of the cell, the RLO participates in the definition of objectives and operational strategy by defining logistical requirements, integrating programmatic logistical activities, and guaranteeing technical and logistical feasibility. Key responsibilities of this position include:

• Acting as the interface between the operational unit and the other logistics support units, as well as with certain functions outside the department (IT/IS, GIS, Med/Pharma, etc).
• Ensuring that technical activities, infrastructure, equipment, HR set-up and technical choices are in line with project needs and context.
• Collaborating closely with the Cell Supply Referent (CSR), leveraging their shared departmental background and expertise, to ensure seamless coordination and provision of essential information and support, thereby enhancing the efficiency and effectiveness of operational activities.
• Working in collaboration with the Cell supply referent to support the other Cell members in order to anticipate and resolve issues related to the mission supply chains.
• Overseeing technical and logistical activities, and responsible for the application of logistics fundamentals and logistics field tools
• Anticipating the logistical and technical problems that missions may face and undertakes to resolves them.
• Enhancing the implementation of programmatic logistical activities aimed at improving the impact of medical programs (Wash, Food and non-food distribution, hospital management, construction, etc.)
• Coordinating construction projects on operational sites within the Cell, and ensures that requirements are identified, specifications validated, and budgets adhered to.
• Validating the technical aspects of the risk reduction policy. He (she) the guarantor of the availability, implementation, and management of all the necessary means, technics and logistics and associated human resources.
• Ensuring the application of non-medical technical policies and quality standards, availability and reliability of items and systems.
• Contributing to the analysis to support the Program Manager (RP) and the Deputy Program Manager (ARP), monitoring and implementing security and risk reduction measures.
• Ensuring the implementation and adherence to safety and security measures.
• In collaboration with the RP, organizes the monitoring and updates of mission security protocols, procedures, and manuals, and contributes to their development.
• Setting the objectives for logistics coordinators.
• Actively involved in developing budgets and action plans.
• Developing EPREP logistics strategies in alignment with operational objectives.