OPERATIONS ADMIN

at  DIAMOND GLASS ENTERPRISE PTE LTD

REQUIREMENTS:

• Prior experience in an administrative role, preferably in the construction or engineering industry.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Knowledge of safety regulations and best practices in the construction industry.
• Ability to multitask and prioritize tasks effectively.
• Team player with the ability to work collaboratively and independently.
• Flexibility to adapt to changing project requirements and deadlines.
• A proactive approach to problem-solving and a strong sense of accountability.

• Create and maintain safety documents required for projects, ensuring compliance with relevant regulations and standards.
• Develop comprehensive project checklists to ensure all necessary tasks are completed in a timely and efficient manner.
• Coordinate with the project team to gather and communicate all relevant project details, ensuring a smooth transition and handover process.
• Manage project schedules and issue timely notices to stakeholders regarding important milestones, deadlines, and updates.
• Collaborate with procurement and logistics teams to facilitate material requests, track inventory, and ensure timely delivery to project sites.
• Liaise with the management team to promptly respond to client inquiries, concerns, and requests, maintaining a high level of customer satisfaction.
• Organize and facilitate internal kick-off meetings to ensure all necessary stakeholders are aligned on project objectives, timelines, and deliverables.
• Participate in kick-off meetings to gather project requirements and provide administrative support. Attend follow-up meetings to review project progress, address issues, and ensure project milestones are met.
• Document accurate and comprehensive meeting minutes for all project-related meetings, including action items, decisions made, and key discussions.
• Conduct site walks to assess project progress, identify potential issues, and ensure adherence to safety and quality standards.