Operations Administrator - Energy Logistics Team

at  GAC

GAC UK are looking for an Operations Administrator to join our Energy Logistics Team in Aberdeen.
GAC UK employs over 300 experts across more than 25 offices covering all of the UK, Ireland and Gibraltar. We deliver a wide range of integrated shipping, logistics and marine services to the energy and shipping industries. We also serve specialised sectors like marine leisure, sports and events, automotive and aviation, providing complex and time-critical logistics solutions. We apply the highest standard of customer services to everything we do and aim to be industry leaders within all the sectors we serve.
We are currently looking for an Operations Administrator to join our team in Aberdeen

Key responsibilities include:

• Create Weekly Job Numbers and weekly invoices
• Run Weekly Store Reports and Send to Rigs
• Assist with Billing Weekly Storage
• Use Global on Hand Report to Identify P1 items and Items on Hand Over 30 Days
• Monitor outgoing shipments to ensure they are correctly closed out in the system.
• Assist with Monitoring Container Movements
• Billing Monthly Operations Fees and Assist with Billing Consumable items.
• Matching supplier invoices to loaded costs in the jobs / liaising with operations for deviances.
• Process Supplier Invoices on Company System and uploading documents to customer SharePoint Site
• Assisting the freight team with invoicing other customers / collating invoice back up documents.
• Assist Logistics Supervisor with any other administrative tasks as assigned.

The ideal candidate will have:

• Minimum of two years’ experience working in a fast-paced office environment
• Administration experience preferred but not essential as full training will be provided
• Excellent communication and organisational skills
• Strong attention to detail
• Knowledge of Excel and other Microsoft applications preferred
• Ability to work extremely well within a team and to own initiative

• Create Weekly Job Numbers and weekly invoices
• Run Weekly Store Reports and Send to Rigs
• Assist with Billing Weekly Storage
• Use Global on Hand Report to Identify P1 items and Items on Hand Over 30 Days
• Monitor outgoing shipments to ensure they are correctly closed out in the system.
• Assist with Monitoring Container Movements
• Billing Monthly Operations Fees and Assist with Billing Consumable items.
• Matching supplier invoices to loaded costs in the jobs / liaising with operations for deviances.
• Process Supplier Invoices on Company System and uploading documents to customer SharePoint Site
• Assisting the freight team with invoicing other customers / collating invoice back up documents.
• Assist Logistics Supervisor with any other administrative tasks as assigned