Operations analyst

at  AECOM

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Job Description

AECOM is searching for an Operations Analyst for the Water Business Line covering support for Central Canada (Ontario). Role reports to VP and Manager of Operations for the GTA Water Business Line and can be based from the Markham or Mississauga offices. Role requires supporting Project Managers on business operations and project management analyst functions which may include but are not limited to:

• Providing PM support on project performance, reviews, cost tracking, to maximize performance,
• Assisting with providing cost budget breakdowns and ensuring the proper budget is proposed and loaded at Project Setup, including possible risk contingency, salary escalation and accurate cost rates;
• Scope change preparation
• Assistance loading scope changes in the AECOM project management system (APIC) and updating them in the EAC Support Operations with Month End activities
• Assisting in the setup of new projects in APIC upon receipt of authorization
• Assisting the PMs with WAR/RAR documentation where applicable. EAC meetings quarterly at minimum
• Review AR/outstanding invoices during EAC reviews.
• Monitor any cash over contract payment opportunities – load into APIC when applicable.
• Tracking project budgets and costs incurred Margin erosion request assistance
• Assisting in submitting labor/non labor transfers as needed.
• Assisting with entering amendments and project revisions into APIC
• APIC troubleshooting, IT ticket submissions where applicable.
• Assist the PM to maintain data quality (end dates, quarterly EACs, Performance reviews, etc) BIEE /
• Unbilled review where applicable.
• New Client setups / Client address/contact updates in Employee Center
• Internal/External meeting organization where applicable.
• Monitoring payment release for sub consultants (where applicable) once AECOM has received payment.
• Intercompany agreements.
• Project plan creation
• Pulling cost rates for PMs
• Calculating bill rates
• Schedule quarterly project reviews with Ops Managers
• Assisting the review of draft invoices

Qualifications

MINIMUM REQUIREMENTS:

• Bachelor’s degree + 4 years of related experience or demonstrated equivalency of experience and/or education

PREFERRED QUALIFICATIONS :

• experience with APIC, MS Office Suite, Power BI experience with general accounting principles

• Providing PM support on project performance, reviews, cost tracking, to maximize performance,
• Assisting with providing cost budget breakdowns and ensuring the proper budget is proposed and loaded at Project Setup, including possible risk contingency, salary escalation and accurate cost rates;
• Scope change preparation
• Assistance loading scope changes in the AECOM project management system (APIC) and updating them in the EAC Support Operations with Month End activities
• Assisting in the setup of new projects in APIC upon receipt of authorization
• Assisting the PMs with WAR/RAR documentation where applicable. EAC meetings quarterly at minimum
• Review AR/outstanding invoices during EAC reviews.
• Monitor any cash over contract payment opportunities – load into APIC when applicable.
• Tracking project budgets and costs incurred Margin erosion request assistance
• Assisting in submitting labor/non labor transfers as needed.
• Assisting with entering amendments and project revisions into APIC
• APIC troubleshooting, IT ticket submissions where applicable.
• Assist the PM to maintain data quality (end dates, quarterly EACs, Performance reviews, etc) BIEE /
• Unbilled review where applicable.
• New Client setups / Client address/contact updates in Employee Center
• Internal/External meeting organization where applicable.
• Monitoring payment release for sub consultants (where applicable) once AECOM has received payment.
• Intercompany agreements.
• Project plan creation
• Pulling cost rates for PMs
• Calculating bill rates
• Schedule quarterly project reviews with Ops Managers
• Assisting the review of draft invoice