Operations and Admin Coordinator

at  Worldwide Fund for Nature

JOB ADVERT SUMMARY

To ensure the smooth day-to-day running of the Climate Change Portfolio within Environmental Programme Unit. Implement, record and control sound financial and administration practices; and aid the Project team as and where required.

MINIMUM REQUIREMENTS

• ND in Business Administration /Secretarial / PA
• 5 to 8 years Senior Administrative and PA experience incorporating: financial administrative skills, project coordination skills, organising and planning skills, local and international travel experience.
• Proven experience in implementing and improving administrative processes and systems.

ORGANISATIONAL REQUIREMENTS:

• Coordination of submissions through the Project Approval Process namely Design & Planning, Endorsement and Project Administration Team (PAT) meetings, specifically relating to approvals of new projects, project amendments, disbursements contracts and disbursement amendments including time extensions, budget reallocations and cost recoveries for Project team.
• Rotational third spotter for Project Administration Meeting. Assist with drafting the PAT minutes and agenda on a rotational basis (once or twice a year).

DUTIES & RESPONSIBILITIES:

• Improve systems, processes and policies in support of WWF-SA mission – specifically support better management reporting, information flow and management, business process and organisational planning.
• Support Project team with managing and increasing the effectiveness and efficiency of Business Support (HR, IT, Legal and Finance), through coordination and communication between support and Project team.
• Oversee financial systems and controls.