Operations Assistant – Emergency Medicine

at  RCSI

Department: Dept of Surgical Affairs
Tenure: Full time, 1 year fixed term
Location: RCSI, 121 St Stephens Green
Reporting to: Operations Manager, Emergency Medicine
RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission “To educate, nurture and discover for the benefit of human health”. We seek candidates whose experience to date has prepared them to contribute to our commitment to the “Race Equality Action Plan 2021-2024” at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent.
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Ensuring that all administration requirements for the International Medical Graduate & National Emergency Medicine Training Programme are carried out efficiently and effectively, these include but not limited to the following:

• Coordinating arrangements and supporting the delivery of the IMG EM educational curriculum activities (e.g Mandatory Workshops, Trainee Reviews, Recruitment, Inductions)
• Supporting and answering trainee queries and correspondence as it arises
• Maintaining training files for EM trainees
• Coordinating and arranging counselling/review sessions for trainees as required
• Supporting the annual IMG intake process end to end, preparing documents for shortlisting, interviews and follow up correspondence.
• Supporting the delivery of the NEMTP Simulation Programme
• Manage trainee progression and rotations through the departments CRM system
• Setting-up e-mail addresses and log in access to RCSI accounts for all new trainees
• Ensuring the NCHD database is up to date and accurate
• Liaising with relevant external bodies such as the FORUM, Royal College of Emergency Medicine, England, Medical Council, Universities and Training Hospitals as required
• Undergoing programmes of training and development as may be required from time to time
• Complying with statutory legislation and department rules and requirements in furtherance of your own and general staff welfare and safety.
• Representing the best interests of the Department and RCSI at all times
• Performing other duties as may be required from time to tim

This role entails end to end trainee journey management from initial point of contact to completion of Emergency Medicine Training, with specific responsibility for the EM International Medical Graduate Programme, the duties of the post will include but not limited to;

• Supporting the EM Operations Manager with duties related to the ongoing development and delivery of Emergency Medicine Training in Ireland.
• Liaising with the Dean, Programme Leads and Vice Deans of Emergency Medicine on an on-going basis
• Liaising and working with the EM Operations Manager to ensure ICEMT related decisions applicable to the programmes and specialty are actioned and communicated
• Attending and minuting of meetings where required
• Coordinate the logistical and operational support for the EM programmes as required
• Supporting EM Trainers and Trainees on online platforms when required

Ensuring that all administration requirements for the International Medical Graduate & National Emergency Medicine Training Programme are carried out efficiently and effectively, these include but not limited to the following:

• Coordinating arrangements and supporting the delivery of the IMG EM educational curriculum activities (e.g Mandatory Workshops, Trainee Reviews, Recruitment, Inductions)
• Supporting and answering trainee queries and correspondence as it arises
• Maintaining training files for EM trainees
• Coordinating and arranging counselling/review sessions for trainees as required
• Supporting the annual IMG intake process end to end, preparing documents for shortlisting, interviews and follow up correspondence.
• Supporting the delivery of the NEMTP Simulation Programme
• Manage trainee progression and rotations through the departments CRM system
• Setting-up e-mail addresses and log in access to RCSI accounts for all new trainees
• Ensuring the NCHD database is up to date and accurate
• Liaising with relevant external bodies such as the FORUM, Royal College of Emergency Medicine, England, Medical Council, Universities and Training Hospitals as required
• Undergoing programmes of training and development as may be required from time to time
• Complying with statutory legislation and department rules and requirements in furtherance of your own and general staff welfare and safety.
• Representing the best interests of the Department and RCSI at all times
• Performing other duties as may be required from time to time