Operations Co-ordinator & Executive Assistant

at  ANZ Banking Group

Req ID: 67988
Department: Insto Ops Australia Management
Division: Institutional
Location: Melbourne
About Us
At ANZ, we’re shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our customers. Our Institutional bank helps our largest customers move trade and capital around the region, providing our people with great opportunities to build their technical expertise and their careers.
About the Role
As an Operations Co-ordinator & Executive Assistant to our Chief Operating Officer (COO – Institutional Australia), you’ll play a key role in helping to be ANZ’s most trusted and valued operations partner.

Autonomous and proactive management and prioritisation of COO time in relation to business needs, ensuring all key meetings are set within appropriate timeframes and required briefing materials available in advance.
Proactively identify incoming requests for conflicting COO schedule, summarise to COO in a succinct manner, synthesise inbox/emails to optimise COO time.
Provide administrative support for meetings including recording Minutes of Meetings, action items/follow up to COO/COO Leadership Team where required (leveraging appropriate AI technologies to improve efficiencies)
Co-ordinate and collate updates for relevant Senior Stakeholders/Risk Management Forum as required.
Monitor, process and report exec expenses to ensure cost effectiveness and compliance with delegated discretions and ANZ Expense Policy
Work with COO Business Leadership Team to assist with Business Briefings/internal events (logistics and administration) as required.
Produce general correspondence, presentations, reports etc of a confidential nature, on behalf of COO
Manage catering and venue requirements for conferences, meetings and functions hosted by COO, and Travel/accommodation requirements - ensuring cost effectiveness.
Banking is changing and we’re changing with it, giving our people great opportunities to try new things, learn and grow. Whatever your role at ANZ, you’ll be building your future, while helping to build ours.
Role Location: 833 Collins Street, Docklands VIC 3008
Role Type: Permanent, Full-time
What will you bring?
To grow and be successful in the role, you will ideally bring the following:
Able to use initiative, be proactive by taking action and being persistent in addressing issues.
Professional approach with all internal and external contacts; and proven ability to build strong, open and collaborative working relationships
Well organised, with exceptional time management and high attention to detail
Can work under supervision on tasks with low complexity, works as part of a team and represent consolidated findings as directed; with the ability to work well in a team environment and communicate clearly.
Ability to engage staff and the EA Community to support COO Business agenda through partnering and collaborative working; an understanding of the Institutional businesses
Strong communication and influencing skills - spoken, written and in person.
Proven track record in an Executive Assistant/Team Co-ordinator role, supporting a senior executive with multiple and diverse priorities, with an extensive administrative experience in a fast-paced environment
Microsoft office skills, with a strong emphasis on ability to put together PowerPoint, excel and Teams presentations for various audiences.
Able to manage priorities and conflicting issues proactively and in a professional manner.
You’re not expected to have 100% of these skills. At ANZ a growth mindset is at the heart of our culture, so if you have most of these things in your toolbox, we’d love to hear from you.
So why join us?
From the moment you join ANZ, you’ll be doing meaningful work that will shape a world where people and communities thrive.
But it’s not just our customers who’ll feel your impact. you’ll feel it too. Because at ANZ, you’ll have the resources, opportunities, and support you need to take the next big step in your career.
We’re a diverse bunch at ANZ in different roles, different locations, doing different things. That’s why we have a range of flexible working arrangements, so our people can ‘make work, work for them’. We also provide a range of benefits including access to health and wellbeing services and discounts on selected products and services from ANZ and more.
At ANZ, you’ll be part of an organisation where the different backgrounds, perspectives and life experiences of our people are celebrated. That’s because We’re committed to building a workplace that reflects the diversity of the communities we serve. We welcome applications from everyone and encourage you to talk to us about any adjustments you may require to our recruitment process or the role itself. If you are a candidate with a disability or access requirement, let us know how we can provide you with additional support.
. You can apply for this role by visiting ANZ Careers and searching for reference number 67988