Operations Coordinator

at  Core Lab

JOB SUMMARY

Accepts and schedules inspection and related assignments as requested by client and/or Account Manager. Ensures timely delivery of inspection reports by coordinating the complete workflow. Identifies whether staffing is sufficient and coordinates the shifts together with Supervisor Inspection/Senior Inspector. Maintains operational client contacts and provides status updates to clients where deemed necessary

KEY ACCOUNTABILITIES

• Ensures Inspectors carry-out activities in accordance with individual client instructions, Saybolt Standard procedures, Global Safety Manual, risk assessment, local standards/safety rules and Core Laboratories/Saybolt company policies
• Accepts and schedules inspection and related assignments as requested by client and/or Account Manager. Ensures timely delivery of inspection reports by coordinating and managing the complete workflow between Supervisor Inspection, Inspectors, Laboratory and Office Staff
• May assist with the creation of job orders for Inspectors and Laboratory when required
• Identifies whether staffing is sufficient and coordinates the shifts together with the Supervisor Inspection/ Senior Inspector
• Monitors timelines, provides status updates to clients and ensures inspection reports are submitted to client
• Reviews Inspection and Laboratory reports/forms for completeness, appropriateness and accuracy
• Maintains operational client contacts and will revert to Account Manager or Branch/Location Manager if client issue arises
• May assist in the field when required
• May assist in the coordination of client invoicing (e.g. write clear and accurate invoice instructions, issue invoices, and monitor invoices overdue)
• May schedule and will participate in safety meeting, investigate accidents, and continually emphasize safety to all field personnel.
• Other duties may be assigned

QUALIFICATIONS

• A high school graduate or GED required; college degree preferred
• Minimum 2 years of experience as an Inspector or related experience
• IFIA Certified Inspector of Petroleum or equivalent in-house certification preferred
• Knowledge of Petrochemical products, chemicals or other liquid cargo
• Current knowledge of local inspection requirements, and the Saybolt Inspection Handbook, Manual #4A
• Good verbal and written knowledge of local language and English
• Interacts and communicates with Inspectors, job site personnel, clients, vessel and laboratory personnel in a proper, professional and business-like manner at all times to present Saybolt in the best possible professional light
• Has attended classroom training and passed appropriate examinations for inspection work, including Right-to Know training, hazardous materials transportation, and other safety training required by applicable regulations.
• Ability to perform complex mathematical calculations (e.g. compute flow rate, ratio, percentage, quantities – linear, volumetric or weight – and marine geometrical calculations)
• Advanced computer skills (MS Windows, Word, Excel, company systems)
• Valid driving license and satisfactory driving record
• Local and out-of-town assignments are required

• Saybolt requires Coordinators to meet the following physical qualifications:
• Pass the drug and alcohol test specified by Saybolt for safety-sensitive employees.
• Pass an annual pulmonary fitness test.
• Qualify annually for respirator fit test.
• Qualify annually, based on the results of an OSHA-designated blood test, for work in areas containing certain levels of hydrocarbon vapors.
• Be able to safely perform inspection work while wearing required safety equipment, regardless of ambient weather conditions.
• While performing the duties of this job, Coordinators may be required to stand for extended periods; use hands to handle, or feel objects, tools, or controls; talk or hear; and to smell. They may also be required to walk, sit, and reach with hands and arms; and to stoop, kneel, crouch, or crawl.
• Be able to climb storage tank ladders and stairs, typically 25 to 80 feet high, as required for any job assignment, while carrying 30 lb. of samples and/or inspection-related gear or equipment.
• Be able to climb vessel gangways, ladders, Jacob’s ladders and stairs, as required for any job assignment.
• Be able to work in the presence of odors typical of petroleum or petrochemicals without allergic reactions or nausea when such odors are within OSHA-designated PELs.
• Be able to work in confined spaces (as defined by OSHA), wearing appropriate respiratory and skin protection equipment.
• Pass a physical examination by a physician designated by Saybolt, both before employment and at any time during employment upon request of Saybolt to confirm the Coordinator’s ability to perform the essential job functions of the position