Operations Coordinator Data Center

at  CBRE

Posted
21-Feb-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Data Centers, Engineering/Maintenance, Facilities Management
Location(s)
Forest City - North Carolina - United States of America

JOB SUMMARY

Working under direct supervision, provides routine day-to-day business operations support to multiple lines of business in an office. Responsible for coordination with client and management on communication and reporting needs from an administrative aspect.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

High school diploma or general education degree (GED) with a minimum of two years of related experience and/or training.

COMMUNICATION SKILLS

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

FINANCIAL KNOWLEDGE

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

OTHER SKILLS AND ABILITIES

Intermediate skills with Microsoft Office Suite products such as Word, Excel, Outlook, etc.
Knowledge of Financial software systems (e.g. PeopleSoft, MTA, VAS and I-Track).

Develop dashboards, charts and/or spreadsheets to support communication of metrics and reporting.
Migrate data to multiple platforms to assist in creating a better overview, to reduce duplication and track current versions.
Coordinate, support and take part in coordinator meetings, IE: Safety Committee Meetings, FMX Sync Calls, Drill and Standards Meetings.
Support in clients Wiki page maintenance and updates I.E. Information Webpage.
Maintain client’s assessment action items and observation tracker.
Support document turnover process and metrics.
Manage Facility Support Forms/Tool and program implementation as well and tracking of progress using dashboards.
Assist with Data Center new building handover process/site turnover checklist/first day of business checklist.
Maintain and manage Sharepoint sites.
Assist in managing standards implementation for site and to spearhead collaborative efforts with assisting other sites with implementation of same systems.
Support coordination, tracking and enrolment of coordinator lead training.
Manage Site Safety Orientation Vendor Program, IE: Book vendors, deliver presentation, record attendance, and point of contact for compliance check and training renewal.
Manage and maintain workplace learning groups.
Maintain training matrix with continual tracking for campus and filing of training data.
Assign EHS trainings from Cornerstone LMS to FTE’s, contingency workers and contractors as directed.
Establish and maintain cross-functional and positive working relationships.
Work with highly confidential information.
Administration Support to Fusion at FSM direction.
Assist with other site activities as required, in conjunction with site specific scope of tasks.