Operations Coordinator

at  NES Fircroft

POA

Australia Western Australia Perth
Permanent
Oil & Gas
Our valued cleint, a leading global supplier of downhole tubulars and engineering solutions, are looking for an Operations Coordinator to join their Bibra Lake operations on a permanent basis.
This job title is responsible for daily operations matters, communicating with customers regarding on-going projects and shipping & receiving. The individual works with shop, inspection/ repair, and transportation personnel. Responsible for maintaining and ensuring all equipment is always kept in a rentable condition.

Duties and Responsibilities

• Assist Business Development in developing forward strategies for
• growth and business development in the area.
• Coordinate shipping and receiving through customer correspondence.
• Expedite equipment as necessary to fulfill customer demands.
• Responsible for sourcing freight movement quotations and
• administrating the process of mobilising company assets on a global scale.
• Work on Import/ Export documentation for equipment movement to customers in other countries.
• Organisation of machine shop repairs.
• Develop & maintain relations with machine shops to aid turnaround.
• Have equipment delivered, repaired or modified as necessary.
• Generate delivery tickets, purchase orders, repair tickets and rental return tickets as necessary
• Assist in maintaining inventory control accuracy
• Maintain records of in-process order activities. Along with all documentation of rental equipment.
• Ensure all operations related paperwork is completed as per PCP
• Inform manager(s) on inventory control and daily basis.
• Communicate with customers and vendors regarding equipment location and status
• Interact with accounting personnel regarding accounts receivable and accounts payable as necessary
• Notify QA, BD, Management and Customer on status of repaired or modified equipment as required
• Basic knowledge and competency to be able to service mechanical, hydraulic & pneumatic tools to company standards. Whilst maintaining high level of tool presentation at all times.
• Lead by example & develop a positive attitude to work & safety.
• Ensure timely delivery of equipment to meet customer requirements.
• Ensure all returned tools are serviced & returned to stock in a timely manner.
• Maintain areas in a safe & efficient working condition.
• Develop & control an effective inventory of spares to meet market demands.
• Maintain & promote company standards.
• Ensure pipe yard is kept clean, tidy and presentable at all times.
• Ensure all tubulars are stored correctly. Racks / Stows of pipe are kept and maintained in a safe manner.
• Ensure all tubulars have protectors fully fitted and connections have fresh or suitable dope applied.
• Ensure any 3rd parties carrying out work on behalf of the company fully understand our standards and expectations.
• Support other departments through provision of resources.
• Submit weekly activity report and plan for coming week’s activities to BD, General Manager and Regional Ops manager.
• Any other duties that the management team request that are deemed competent to carry out.
• Ensure Opus is current. N/R’s have been reconciled, stock has been received/transferred, all Inspection reports and COC’s have been uploaded, physical inventory match to what is in Opus and comments are up to date in the daily utilization.
• Initiate asset disposal requests in opus for any items that are scrap and not considered a sale item in Opus and once approved, create sale of company property (WS0907) for approval before sending to scrap dealer.
• Update all quotes in opus and make sure they are current and close off any that are no longer active.
• For any new assets, create an ARW for approval and relevant paperwork for further approval such as COF, IRF and PRF

QHSE requirements

• Carry out worksite safety observations (SHARP) to identify any unsafe
• working practices during daily routine worksite tasks.
• Identify any non-routine tasks that require a Stop Work Authority and
• Job Safety Analysis prior to proceeding with the job safely.
• Carrying out regular site inspections to check QHSE policies and
• procedures are being properly implemented and that they are being
• followed.
• Retain records of HSE inspection findings and produce reports that
• suggest improvements.
• Participate in the hazard analysis and risk assessment process,
• considering how risks could be further reduced.
• Reporting of incidents and accidents and near misses as per Company
• Target Zero policy and legislative requirements.
• Maintain a working knowledge of all relevant Company Target Zero
• policies.
• Attend and record daily QHSE Toolbox Talks, including 3rd party.
• Assist in the delivery of the site QHSE objectives and targets.
• Maintain personal QHSE training at 100% compliant.

Knowledge, Skills and Abilities

• A valid country driver’s license
• Very good verbal and written communication skills, capable of
• operating common office equipment, and computer-literate
• Self-motivated
• Knowledge of Handling Equipment. - Essential
• Knowledge of Drill Pipe and Tubing supplied by the company. - Essential
• Word – Intermediate.
• Excel – Intermediate.
• OPUS. Fully compliant and understand all aspects of the system
• pertaining to job description. - Essential
• Outlook - Intermediate.
• Customs – Good working Knowledge.
• Contract Pricing and Terms and Conditions. – Basic, preferred.

With over 90 years’ combined experience, NES Fircroft (NES) is proud to be the world’s leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients

• Assist Business Development in developing forward strategies for
• growth and business development in the area.
• Coordinate shipping and receiving through customer correspondence.
• Expedite equipment as necessary to fulfill customer demands.
• Responsible for sourcing freight movement quotations and
• administrating the process of mobilising company assets on a global scale.
• Work on Import/ Export documentation for equipment movement to customers in other countries.
• Organisation of machine shop repairs.
• Develop & maintain relations with machine shops to aid turnaround.
• Have equipment delivered, repaired or modified as necessary.
• Generate delivery tickets, purchase orders, repair tickets and rental return tickets as necessary
• Assist in maintaining inventory control accuracy
• Maintain records of in-process order activities. Along with all documentation of rental equipment.
• Ensure all operations related paperwork is completed as per PCP
• Inform manager(s) on inventory control and daily basis.
• Communicate with customers and vendors regarding equipment location and status
• Interact with accounting personnel regarding accounts receivable and accounts payable as necessary
• Notify QA, BD, Management and Customer on status of repaired or modified equipment as required
• Basic knowledge and competency to be able to service mechanical, hydraulic & pneumatic tools to company standards. Whilst maintaining high level of tool presentation at all times.
• Lead by example & develop a positive attitude to work & safety.
• Ensure timely delivery of equipment to meet customer requirements.
• Ensure all returned tools are serviced & returned to stock in a timely manner.
• Maintain areas in a safe & efficient working condition.
• Develop & control an effective inventory of spares to meet market demands.
• Maintain & promote company standards.
• Ensure pipe yard is kept clean, tidy and presentable at all times.
• Ensure all tubulars are stored correctly. Racks / Stows of pipe are kept and maintained in a safe manner.
• Ensure all tubulars have protectors fully fitted and connections have fresh or suitable dope applied.
• Ensure any 3rd parties carrying out work on behalf of the company fully understand our standards and expectations.
• Support other departments through provision of resources.
• Submit weekly activity report and plan for coming week’s activities to BD, General Manager and Regional Ops manager.
• Any other duties that the management team request that are deemed competent to carry out.
• Ensure Opus is current. N/R’s have been reconciled, stock has been received/transferred, all Inspection reports and COC’s have been uploaded, physical inventory match to what is in Opus and comments are up to date in the daily utilization.
• Initiate asset disposal requests in opus for any items that are scrap and not considered a sale item in Opus and once approved, create sale of company property (WS0907) for approval before sending to scrap dealer.
• Update all quotes in opus and make sure they are current and close off any that are no longer active.
• For any new assets, create an ARW for approval and relevant paperwork for further approval such as COF, IRF and PR