Operations Coordinator

at  Vytelle

Job Title: Operations Coordinator
Company: Vytelle
Reporting to: Lab Manager
Direct Reports: None
Primary Location: Melbourne VIC, Australia
Status: Full-Time

SKILLS AND ATRIBUTES

• Flexible, adaptable to change, able to work in a fast-pace environment.
• Willingness to work as a team player.
• Must be highly organized in a daily routine.
• Ability to work under pressure, plan personal workload and request team participation when necessary.
• Strategic thinker.
• Balance between critical review and positive mindset.
• Highly skilled communicator (Quality, Brevity, Clarity) and relationship-builder.
• Ability to understand new issues quickly.
• Scheduling proficiency.
• Excellent analytical and problem-solving abilities (take initiative).
• “Figure It Out” skills.
• Physical stamina and strength to tolerate heavy lifting (around 50lbs) and standing/sitting for extended periods of time.
• Visual acuity to read small letters on semen straws and embryos (Strong attention to details and technicalities) and manual dexterity.
• Risk tolerance and ability to deal with ambiguity.
• Ability to inspire confidence and create trust.
• An appreciation of and an ability to positively resolve issues arising from different cultures.

EXPERIENCE AND QUALIFICATIONS

• Associate or bachelor’s degree in relevant field.
• Technologically proficient (Microsoft Office Suite or related software necessary to create and maintain reports and logs).
• Bovine IVF industry knowledge
• Baseline understanding of laboratory operations.
• Strong leadership skills.
• Excellent written and verbal communication skills.
• Excellent organizational and technical skills.
• Excellent interpersonal and multi-tasking skills.
• Maintains physical space, ensuring a safe, clean, and functional environment.

ROLE OVERVIEW

This position is responsible for day-to-day coordination of logistics related to Vytelle’s IVF Operations. The Operations Coordinator will maintain efficient and smooth operation of the physical location. They also oversee the general administrative function and activities of the facility, including building maintenance and Health and Safety. Under the direct supervision of the lab manager, this position will support critical day-to-day laboratory operations handling semen logistics for IVF. Please consider that training for this position may require travel for training proposes and to a different lab location for assistance.

RESPONSIBILITIES

• Client, Costumer Service, and intra-team communication.
• Checking in embryos; entry and exit in our system and to record all the embryo or semen that is shipped.
• Inventory management, storage, handling, and tracking (Semen and Embryos).
• Accurate data entry and check as well as report generation.
• Responsible for data check from clients of donors and mattings.
• Contribute process improvement recommendations and solutions.
• Handling, shipping, and tracking of client embryos and semen.
• Checking storage, ordering, handling, and receiving of supplies, including liquid nitrogen.
• Filing and reporting packing slips for accounting.
• Facilities maintenance (direct contact with landlord and provider companies such as cleaning, electrician, pest control, internet).
• Tracks and inventories shipping incubators, organizing agenda and priorities for oocytes and embryo incubators.
• Take initiative to solve the facility problems.
• Maintain company assets as applicable (vehicles, guest house).
• Attend Health and Safety Committee Meetings and any extra meeting essential for the responsibilities.
• Extra duties that will be necessary to help with:
• Semen logistics (schedule shipments or receiving semen, coordinate with embryo logistics as needed).
• Checking in semen, entry and exit in our system.
• Prepare semen for IVFs scheduled the following day.
• Ensure correct documentation of all inventories (receiving and delivering) for embryos and semen.
• Manage semen inventory requests.
• Manage communication regarding semen and embryos from clients and Costumer Service.
• Assist in monitoring liquid nitrogen tank levels.
• To keep the semen room organized
• Conduct full semen and embryo audits.
• Travels for training programs, other locations assistance and company retreats.
• Any other tasks assigned by the Lab Manager
• Role Model Behaviors - Engage, enable empower and act on: