Operations Intern

at  Management Sciences for Health MSH

Overview
The Operations Intern is responsible for ensuring the smooth operations of logistic provided by the Operations Unit by providing clerical support. S/He works with the Operations Associate to make hotel and airline arrangements, provide assistance to staff in need of Visas, assist Expats and TCN in obtaining Nigerian resident visas, coordinate the arrangement of materials and equipment as specified in the activity profiles and provide assistance to assure shipments to the project’s clear customs in a timely manner.
Interested applicants substantiated as the subject of an investigation for misconduct (exploitation, abuse or harassment) are not eligible to apply.

Responsibilities

• Ensure timely preparation of payment documentation to vendors and other Fleming Fund project related expenses.
• Maintenance and record keeping of Operations documents.
• Support Inventory/stores management
• Filing of all transactions made on monthly basis.
• Support Hotel arrangements for Nigerian staff, participants, consultants who are coming to Abuja for assignments.
• Any other task as assigned by the supervisor.

QUALIFICATIONS

Qualifications

• Bachelor’s Degree and/or equivalent in any Social Science/Administration or related course
• 0 to 1 year of related experience, post NYSC
• Verbal and written language skills in English required.
• Good typing skills, memo composition and editing skills.
• Familiar with internet search engines and able to undertake background search on well-defined tasks.
• Excellent command of written and verbal English Language
• Takes initiative and can start/complete tasks with basic direction.
• Ability to Multitask and organize ongoing projects, looking for ways to become more efficient in completing tasks.
• Demonstrated competence to assess priorities and manage a variety of activities in a time sensitive environment and meet deadlines with attention to detail and quality.
• Demonstrated ability to work as an effective team member in a complex and fast paced environment.
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
• Demonstrated ability in computer skills for word processing, spreadsheets, and presentations (Microsoft Office applications preferred).

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.
EEO is the Law - English
EEO is the Law - Spanish
Pay Transparency Nondiscrimination Poster
Know Your Rights - Workplace Discrimination is Illegal
Family and Medical Leave Act (FMLA)
Employee Polygraph Protection Act
MSH EEO-AA Polic

• Ensure timely preparation of payment documentation to vendors and other Fleming Fund project related expenses.
• Maintenance and record keeping of Operations documents.
• Support Inventory/stores management
• Filing of all transactions made on monthly basis.
• Support Hotel arrangements for Nigerian staff, participants, consultants who are coming to Abuja for assignments.
• Any other task as assigned by the supervisor