Operations Officer

at  Innovations for Poverty Action

POSITION SUMMARY

The Office Coordinator will play a crucial role in ensuring the smooth operation of IPA Mexico’s office. This position will be responsible for managing daily office operations. The ideal candidate will also serve as a security focal point, support human resources and procurement processes, and ensure that the office operates efficiently and effectively in supporting our mission. Additionally, the Office Coordinator will be responsible for ensuring compliance with IPA global policies and procedures, as well as adherence to Mexican regulations.

SKILLS:

• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office and office management software.
• Knowledge of Mexican regulations and international compliance standards.
• Ability to work independently and as part of a team.
• Problem-solving skills and the ability to think critically.
• Fluent in Spanish and proficient in English.
• Understanding of HR functions, procurement processes, and security principles.
• Proven ability to manage compliance within an organizational context.
• Flexibility to adapt to changing priorities and the ability to work under tight deadlines.

• Operations Management: Oversee the day-to-day operations of the office, ensuring operational excellence and efficiency. Responsibilities include facilities management, inventory control, and ensuring the office is equipped with necessary supplies and equipment.
• Human Resources Support: Assist in various HR functions, including recruitment support, onboarding new employees, maintaining employee records, and coordinating staff training and development programs.
• Administrative Support: Provide administrative support to the team, including scheduling meetings, organizing events, managing correspondence, and other administrative tasks as needed.
• Procurement Support: Support the procurement process by assisting in the selection of vendors, procurement of goods and services, and ensuring compliance with IPA’s procurement policies.
• Compliance Management: Ensure that office operations are compliant with IPA global policies and procedures and adhere to Mexican regulations. This involves regular reviews of compliance standards, conducting internal audits, and implementing necessary adjustments to office practices.
• Security Management: Act as the security focal point for the office, ensuring the safety and security of personnel and assets. This includes implementing security policies, conducting risk assessments, and coordinating with our global office.