PA to Head of Division & Senior Director - Leisure Divison.

at  Savills

KEY SKILLS :

• 2-3 years’ experience as a PA or solid experience in an administrative capacity
• Comprehensive knowledge of Microsoft Office including Excel, Word, PowerPoint and Outlook.
• Good experience of Canva
• Ability to act in a professional and confidential nature at all times
• Excellent communication skills – both verbal and written
• Excellent organisational and administrative skills – able to prioritise multiple tasks and deadlines and good attention to detail.
• Confident to take ownership of all travel arrangements
• Able to work on their own and use their own initiative and delegate effectively for maximum results.
• Ability to work under pressure
• Maintain a high level of professionalism when dealing with clients and colleagues
• Manage private and confidential information with the utmost discretion
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  Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.
  Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.

ROLE OVERVIEW :

An opportunity exists for a PA to the Head of Division, who is also a UK Board Director, and another Director, managing their diaries, getting to know their clients and the work they undertake, to ensure a best in class client service. You will also be working alongside the Head of the Division to coordinate the key administrative functions around marketing, finance, people and systems of the wider Division.
With extensive contact with clients and colleagues within the Savills network, the successful candidate will enjoy being part of a busy energetic team, with strong organisational and communication skills, with the ability to work under pressure, prioritise work and multi-task.

KEY RESPONSIBILITIES :

• Providing full PA support to 2 Directors
• Proactive diary management involving liaising with external clients and internal team members.
• Organising travel arrangements
• Completing expense claims
• Coordination of divisional projects, events and initiatives
• Arranging internal and external meetings, booking meeting rooms and setting up conference calls.
• Inbox management for Directors - flagging any that need urgent attention and responding where suitable.
• Internal comms, managing the intranet page, email messaging to the division and wider SUK.
• Organisation of team appraisals and training
• Maintaining and updating CRM systems
• Assisting with creating and formatting presentations
• Collating quarterly trading updateRaising and processing invoices and purchase orders