PA to Medical Director (with Board Support Officer duties)

at  Nottinghamshire Healthcare NHS Foundation Trust

To provide and oversee an efficient, comprehensive and well governed administrative service to the Executive Medical Director in providing reports to appropriate committees including the Board for which the Medical Director is the Executive Lead.Drafting Committee annual reports.Manage emails and calendars.Attending and accurately recording the minutes, actions, and decisions at specified meetings to the highest standard reminding action owners to complete these within time scales, adding to forward agendas were relevant and supporting the Committee Chair with their board highlight report.To support the Executive Medical Director in project management in co-ordinating projects and supporting with business plans.Establishing effective systems for developing and managing the forward planner and agenda for each committee as agreed with meeting ChairsCo-ordinating the production of meeting papers, ensuring timely distribution of agendas and supporting papers for internal and external stakeholders via the Board Intelligence appBooking venues, facilities and refreshments for meetings when requiredSupporting the Corporate Secretariat Manager, to ensure the maintenance of the electronic document management system (Board Intelligence) across all executive functional areas; ensure routine management and development of the system. This will require co-ordinating, engaging and training other administrative teams to ensure compliance.Assisting with the auditing process of board and committee meeting arrangements

Please refer the Job description for details