Paralegal

at  Roeslein Associates

POSITION SUMMARY:

The Paralegal will assist attorney(s) by providing clerical and research support services, including document research, preparation, editing, and review; interaction with clients; creation/maintenance of files and contract assignments; reporting requirements; and legal invoice processing.

KNOWLEDGE / SKILL / ABILITY / EDUCATION / EXPERIENCE:

• Associate degree in Paralegal Studies or related field required, Bachelor’s degree in Paralegal Studies or related field preferred.
• Minimum of 2 years’ experience as a legal secretary or corporate paralegal.
• General understanding of legal entity mechanics, corporate governance, and related topics.
• Experience drafting and filing, as applicable, corporate-related documents such as company formation, bylaws, board minutes, and consents Proficient in using Microsoft Office products.
• Excellent communication skills, both oral and written.
• Exceptional attention to detail and accuracy is required.
• Excellent organization and planning skills.
• Strong computer skills and an in-depth knowledge of Microsoft Windows based programs are required.
• Requires effective time management skills, personal conduct, and change management abilities.
• Ability to effectively interact with co-workers, clients, vendors, and other business contacts.
• Ability to effectively learn and acquire new knowledge and skills.
• Must comply with Roeslein & Associate’s core values for the safe and efficient operation of the business and maintain sound relationships among and with employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Formation of legal entities, foreign qualifications, and drafting of corporate-related documents: drafting articles, bylaws, operating agreements, qualification documents, applying for EIN, corporate minutes, resolutions, and consents.
• Supervise legal invoice processing for outside legal counsel and applicable third-party vendors.
• Prepare and file annual reports, or their equivalents, in various states for US legal entities.
• Maintain Shareholders, Officers, and Directors lists.
• Maintain vehicle organization charts, vehicle registration, renewals, and insurance coverage and claims.
• Interact with external contacts, including outside counsel, registered agents, auditors, tax advisors, etc.
• Manage contract assignments and maintain and update our contract repository, ensuring accuracy and accessibility.
• Proofreading commercial contracts and other legal documents.
• Support merger and acquisition work.
• Manage the Annual Reports and Banking Renewals for Foreign Entities.
• Prepare annual Board and Shareholder Resolutions; Draft Resolutions/Consents for all Roeslein entities as needed.
• Manage Non-Disclosure Agreement requests; review requested changes and input if agreed to (subject to prior review)
• Input edits to Roeslein terms and conditions requested by vendors (subject to prior review)
• Manage and respond to Certificate of Insurance requests from vendors and customers.
• Assist with insurance renewal applications.
• Assist with filing various state contractor and/or engineering licensing applications and renewals.
• Implement a contract and document management and filing system.
• Assist the Human Resources Department with legal matters.

OTHER DUTIES AND RESPONSIBILITIES:

• Promote a positive working environment to achieve the organization’s goals.
• Develop and maintain relationships with employees at all locations.
• Conduct activities in a safe and healthy manner and work per established safety and company requirements.
• Perform other duties as assigned.