Part Time Human Resources Assistant

at  Boys and Girls Clubs of South Coast BC

REQUIREMENTS

• Clear Criminal Record Check (Vulnerable Sector).
• Certificate or Diploma in Human Resources (related field or commensurate experience may beconsidered).
• One year of experience as an HR Assistant or similar role.
• Experience in payroll is an asset.
• Experience using a variety of databases to input information and generate reports.
• Proficiency with MS office Suite.
• Motivated team player with the ability to work independently when required.
• Excellent communication, written and verbal skills.
• Excellent organization and time management skills.
• Exceptional problem-solving skills.
• Experience and competency using a variety of software programs such as HRIS to process and fileinformation (familiarity Comvida is an asset).
• Experience with Microsoft office suite.
• Attention to detail and accuracy.

SUMMARY OF RESPONSIBILITIES

Working closely with the Human Resources (HR) Manager and Coordinator, the HR Assistant provides administration support to the HR department including clerical and technical support in areas of recruitment, onboarding, employee exits, file management, quality assurance, benefits, and general HR administration. This position will also provide payroll back-up during the Payroll and Benefits Administrator’s absence.
A key function of this role includes data entry in the Human Resource Information System (HRIS). The HR Assistant is responsible for ensuring that electronic and hard copy employee records and files are accurate, maintained, complete and up to date. This position has access to confidential and personal information about BGC staff and requires a high degree of discretion, competence, and confidentiality.

JOB DUTIES

• Assists with clerical and technical support for HR activities.
• Creates, maintains, and updates personnel files and other related records (hard copy and electronic)including archive and confidential destruction following privacy and legal requirement guidelines.
• Enters data, updates, and maintains HRIS and other related platforms used by HR.
• May help HRIS users as needed.
• Sends new hires onboarding communication information (new email, log in for HRIS personal page, andonboarding surveys (where applicable).
• Provides benefits administration support for enrollments, tracking, and terminations.
• Provides payroll back up when Payroll and Benefits Administrator is away.
• Assists with the creation, filing and upkeep of HR templates, forms, and documents.
• Faxes, photocopies, and scans documents as required.
• Locates filed materials on request (including third party employment record requests), ensuring thatmaterials are given only to authorized users.
• Assists in the processing, filing and maintenance of police checks, criminal record review program checks,onboarding surveys and required skill set certification (first aid for example). Notifies HR Coordinator of anyoutstanding records, invalid certifications, or compliance issues.
• Processes annual driver’s abstract requests and other related annual certification requirements asapplicable.
• Assists with the generation of reports out of Comvida HRIS/Payroll applications as requested.
• Assists with special projects and reports (i.e., CARF documentation and records).
• Other related duties as required.