Part Time School Administrative Assistant (26 hours per week)

at  Peace Wapiti Public School Division

Peace Wapiti Public School Division (PWPSD) provides service to approximately 6,100 students in Junior Kindergarten through Grade 12 in 34 schools and is one of the largest employers in the Grande Prairie/Spirit River region.
Harry Balfour School is seeking candidates who enjoy working in a student-focused and collaborative environment. We invite applications for a Part-Time School Administrative Assistant (26 hours per week) .
Reporting to the Principal, the School Administrative Assistant ensures the efficient operation of the school office and performs a variety of secretarial/clerical duties for school staff. The position operates in an environment of high volumes of work with constant interruptions and changing priorities.
Experience
Experience in performing responsible clerical and secretarial work is preferred
Experience working in an educational setting is preferred
Other combinations of applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform the position may be considered
Competencies
Strong secretarial background with proficiency with computers various software programs
Ability to prioritize and work independently on projects as assigned
Enjoy working with people
Excellent organizational skills and the ability to multi-task
Excellent interpersonal skills and communication skills
A positive and professional demeanor
Courteous manners with the public, students and staff
Punctual, meticulous and reliable
A team player who enjoys an ever-changing busy work environment
An excellent work ethic
Duties and Responsibilities
Reception/Office
Answer the telephone in a professional, friendly, and efficient manner
Greet and present a business-like and welcoming atmosphere to staff, students and visitors
Provide correct information in response to queries, within FOIP regulations
Distribute incoming and outgoing correspondence including mail, fax and e-mail
Maintain office supplies and inventory control
Facilitate and maintenance or school repairs needs
General office duties
Financial
Handle all aspects of in-school collection and distribution of money
Collecting and refunding of school fees, inputting into Powerschool
Responding to parent questions about school fees
Record keeping and cheque writing for all SGF and Site budgets
Making deposits
Maintaining all necessary records of budget allocations
Purchasing, PO’s, purchasing cards and cash receipting
Responding to inquiries regarding the school budget (teacher, school administration, central office, audit etc.)
Human resource and payroll functions such as recording and reviewing absence and replacement employee and timesheet entries for support staff
Recordkeeping
Register students, obtain and maintain cumulative records
Maintain accurate and up-to date student data including attendance records, report cards
Maintain informative school documents and forms
Complete necessary forms (e.g. student accident reports)
Tracking volunteers and hours
Communication
Orientating substitute and casual staff to the school and classrooms
Provide required data to Central Office and Alberta Education in a timely manner
Provide support for written communication, letters, bulletins and newsletters etc.
Updating school webpage and social media as necessary
Supervision
Maintain a safe environment for students who are waiting in the office area or sick room
Other
Provide support for various school needs as identified and assigned by School Administration
Be familiar with and adhere to District Administrative Procedures that relate to the position

Please refer the Job description for details