Parttime Office support FR/ANG H/F/X

at  Daoust

DESCRIPTION DE L’ANNONCE

For one of our client in the lobbying , we are actively looking for an administrativre clerk Supporting the departments in their daily work i.e.:

• General secretariat administration (filing, agenda management,timesheets, travel bookings, mail, email and answering telephone etc).
• Support to accounting department (invoices and credit card statements)
• Support on human resources (relation with social secretariat, salaries,leave requests, Sodexo orders, drafting contracts, following up on insurance record, Prevention and Protection at Work reports and

answering questions from staff unfamiliar with Belgian social law)

• Assist with general administrative support to the company, including correspondence, note-taking, and coordination of both international and local events
• Maintaining project systems, databases, trackers and filing;
• Formatting key documents;
• Completing relevant project documentation;
• Creating and updating Excel spreadsheets as requested;
• Logging and tracking all project documentation;
• Assisting in organizing and following-up online or in-person meetings and dealing with related logistical arrangements (booking calendars,preparing documents, drafting minutes, etc.)
• Supporting in doing budget checks;
• Supporting the organization of travel and logistics for projects.
• Supporting in supplier management, negotiation and review of commercial conditions (Terms & Conditions (T&C) for new suppliers, bank details (verification of details for payment);

General office management (liaison with proprietor, IT services and licenses, office/kitchen supplies, cleaning company and other suppliers)

• Contact point for suppliers (bank/payment related details, T&C and issues).
• Supporting in the organization of events

Please refer the Job description for details