Payment Analyst

at  NYPD Civilian Jobs

JOB DESCRIPTION

Our security team professionals are responsible for identifying and mitigating potential safety and security threats to our employees, agency assets and the public that may interact within or near our spaces. They assess Agency and city-wide security policies, maintain over 600 cameras across many yards and buildings, and oversee access control Agency-wide .

With oversight from the Agency Security Director, the selected candidate will review and submit invoices for payment, assist with the management of contract drawdowns, and other accounts payable activities, including the follow tasks:

• Review vendor invoices to verify the expenses are allowed under the terms of the contract and that all expenses are accompanied by the appropriate supporting documentation, such as timesheets and payroll reports. Processing invoices pursuant to the most recent Prevailing Wage schedule.
• Review and submit P-card statements as required.
• Conduct periodic audits of contract drawdowns to confirm availability of funding.
• Liaise with vendors and internal units within Security to reconcile invoices and purchase orders.
• Ensure invoices are submitted to the Accounts payable unit in a timely manner and paid promptly.
• Communicate, coordinate, and resolve payment issues with vendors.
• Verify accuracy and validity of charges against corresponding purchasing document.
• Maintain payment tracking sheets for vendors as payments are processed.
• Provide IFA funding reports as requested
• Perform other duties and projects as assigned.

Additional Administrative Duties include:

• Responsible for Security Equipment parts inventory and tracking
• Maintain proper unit office supplies.
• Maintains Security unit Absence and Tardiness control calendars and provide information on step procedures.
• Maintains the DOT Security and Building Security visitor calendars.

MINIMUM QUALIFICATIONS

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting and auditing; or
2. A valid New York State Certified Public Accountant license.
   To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as an Accountant - Assignment Level I or at least two years of satisfactory full-time professional accounting or auditing experience.

PREFERRED SKILLS

• High proficiency in Microsoft Excel, Word, and Outlook. - Familiarity with Comptroller Directives and other City governance related to account payable functions. - Familiarity with the City new procurement system PassPort. - Proficient knowledge of accounts payable functions in the City Financial Management System (FMS).

With oversight from the Agency Security Director, the selected candidate will review and submit invoices for payment, assist with the management of contract drawdowns, and other accounts payable activities, including the follow tasks:

• Review vendor invoices to verify the expenses are allowed under the terms of the contract and that all expenses are accompanied by the appropriate supporting documentation, such as timesheets and payroll reports. Processing invoices pursuant to the most recent Prevailing Wage schedule.
• Review and submit P-card statements as required.
• Conduct periodic audits of contract drawdowns to confirm availability of funding.
• Liaise with vendors and internal units within Security to reconcile invoices and purchase orders.
• Ensure invoices are submitted to the Accounts payable unit in a timely manner and paid promptly.
• Communicate, coordinate, and resolve payment issues with vendors.
• Verify accuracy and validity of charges against corresponding purchasing document.
• Maintain payment tracking sheets for vendors as payments are processed.
• Provide IFA funding reports as requested
• Perform other duties and projects as assigned

Additional Administrative Duties include:

• Responsible for Security Equipment parts inventory and tracking
• Maintain proper unit office supplies.
• Maintains Security unit Absence and Tardiness control calendars and provide information on step procedures.
• Maintains the DOT Security and Building Security visitor calendars