Payments Specialist

at  RWS Group

Job Purpose:
Due to the continuous growth of the business, we are embarking on an exciting Business Change programme to create a new Finance Shared Service. This is truly exciting time for us, as the shared centre will add value to existing services whilst improving system scalability and global collaboration.
To achieve this goal, we are establishing brand new teams and departments. Be sure that comprehensive knowledge transfer will be an important part of the initial phase.
And setting up a new team is not the only objective ahead of us. In 2024/2025, we are planning to implement a new company-wide ERP system, Dynamics365, so your creativity, proactivity, knowledge, and skills will be fully utilized once again.

SKILLS & EXPERIENCE

• Experience in P2P payments operations, banking or treasury
• Intermediate English language skills
• Strong MS Excel skills with a proven aptitude to interpret vendor/supplier and financial data
• Basic knowledge of finance business processes, payments policies, treatment strategies, and statutory accounting principles to ensure compliant SSC operations
• Basic knowledge of core finance systems, ERP and related specialty functional systems, frameworks, and functionality
• Ability to work in a fast-moving environment with proactive approach
  Life at RWS:
  At RWS, we’re here for one purpose: unlocking global understanding.
  As a unique, world-leading provider of technology-enabled language, content, and intellectual property services, we remove the barriers to communication to make global connection possible. Our unrivalled experience and deep understanding of language have been developed over more than 60 years. As we look to shape the future, our ambition is to create a world where understanding is universal for everyone.
  We work with over 80% of the world’s top 100 brands, more than three-quarters of Fortune’s 20 ‘Most Admired Companies’ and almost all the top pharmaceutical companies, investment banks, law firms and patent filers. Our client base spans Europe, Asia Pacific and North and South America. Our 65+ global locations across five continents service clients in the automotive, chemical, financial, legal, medical, pharmaceutical, technology and telecommunications sectors.
  If you like the idea of working with smart people who are passionate about breaking down language barriers and giving back to their communities, then you’ll love life at RWS. Our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong.
  We want every employee to grow as an individual and excel in their career. In return, we expect all our people to live by the values that unite us: to partner with colleagues and clients, to adopt a pioneering spirit, to be positive in progressing the work we do, and always to deliver what we promise.

• Validate and process prepayments and direct debits
• Generate payments propositions in a timely manner
• Process electronic payments and liaise with bank to make necessary adjustments to failed payments
• Send system-generated electronic remittance advices and generated cheques to vendor/supplier
• Assist with validating rush payment approvals in line with associated policies and processing rush payments
• Ensure payments activities prior to and during period end close are compliant with fiscal close calendar, ensuring adequate time for collaboration with various teams impacted
• Ensure all P2P controls are adhered to and documented appropriately
• Apply knowledge to accurately record all payments activities and maintain supporting documentation
• Collaborate with Master Data team for required data points, best practices and standards and data issues
• Work independently to a large extent, but you’ll also be able to raise any issues and queries that exceed your experience to the Team Lead and team senior Specialists
• Take active part in the planned ERP system change