Payroll Accountant

at  Catholic Charities Comm

“JOIN US IN THIS INCREDIBLE WORK AND BE A MIRACLE TO SOMEONE TODAY”

JOB SUMMARY: Responsible for payroll preparation and processing within the payroll accounting transaction cycle. The Payroll Accountant is also responsible for garnishments, benefits’ payable and Affordable Care Act (ACA) tracking and check processing, if applicable. This position must ensure that all agency policies and procedures are followed.

JOB REQUIREMENTS:

• Education /Background: Minimum of a Bachelor’s Degree in Accounting or Finance. Minimum of five (5) years of experience in processing payroll for 400+ employees with multiple cost centers allocations and accounting functions for similar sized organization is required. ADP Workforce Now payroll experience is required.
• Job Knowledge: Must possess thorough understanding of payroll practices and procedures, knowledge of federal, state, and local wage and tax laws. Must be able to maintain absolute confidentiality and be able to detect errors in accounting records and/or documentation. Must have strong time management, organizational, interpersonal, and verbal and written communication skills. Must be respectful of and sensitive to cultural differences in the Agency, the Agency’s clients, and the community. Must be above average fluent in Microsoft 365 applications including Excel, Teams, Outlook, PowerPoint, and Word.
• Working Conditions/Physical Demands: Must be able to work in a fast-paced environment with moderate interruptions. Must be able to stoop, bend, squat, sit on floor and ambulate over uneven floor surfaces including stairs and steps. Must be able to visually and auditory assess and interact with staff and vendors. May be required to lift up to 25 pounds. Extensive keyboard and data entry may be required. Driving required.
• Other requirements:
• Valid AZ driver’s license, reliable transportation and ability to show proof of registration/insurance.
• Level One Fingerprint clearance or ability to obtain fingerprint clearance; must maintain clearance.
• You must be 21 years of age or older to drive on behalf of Catholic Charities.
  This position is eligible for WFH: but is required to be in office during two days per week (Tue/Th), audits or as needed based on workload and Finance team’s needs.
  Excellent Benefits: Medical, Dental, Vision, Basic Life, Short-Term Disability, Vacation, Sick Time, 13 Paid Holidays, Flexible Spending Account (FSA), 403(b) + match, EAP and Pension Plan
  We Value Diversity!

ESSENTIAL DUTIES:

• Assist staff with timecard submission and process flow. Compile information from timecard system to generate payroll on a bi-weekly basis in accordance with current wage and tax laws, Agency policy and benefits plans. This includes imports and exports of data to maintain appropriate and timely allocations.
• Payroll preparation and processing, including document maintenance and monthly account reconciliation.
• Reviews bi-weekly payroll report verifying payroll accuracy, including payroll deductions.
• Processes garnishments, benefits’ payable and ACA tracking and payroll checks.
• Assist with completion of month end closing.
• Review of federal and state tax returns and W2s for accuracy and completeness.
• Verify funds transferred from Agency bank accounts for payroll and accounts payable purposes. Prepare and reconcile the general ledger quarterly tax reports. Ensure timely preparation and distribution of Federal W-2 forms in compliance with Agency and statutory deadlines.
• Develop and maintain a variety of financial spreadsheets including for the collection and monthly distribution of payroll and related expenses.
• Respond courteously and promptly to inquiries from Agency staff, vendors and other parties regarding wages, taxes, deductions, and other issues. Coordinate with the Human Resources Department regarding input and verification of information in the HRIS/Payroll system. Assist in training and educating staff regarding payroll and other accounting processes.
• Coordinate with Diocese of Phoenix regarding benefits administration and execute necessary changes on Catholic Charities’ process to implement.
• Prepare journal entries for the distribution of payroll, employee related expenses, full-time equivalents, bank entries, etc. Enter journal entries using integration manager when needed. Prepare journal entries for Month End PO accrual and various other month end allocations such as liability insurance, auto insurance, building insurance, postage, and copier.
• Reconcile payroll related general ledger accounts including salaries, employment taxes, health and life insurance and pension, and annuities accounts as required. Reconcile related account balances and prepare adjusting journal entries as required. Assist in year-end reconciliation of general ledger accounts. Oversee reconciliation of balance sheet accounts including prepaids, accruals and accounts payable subledger.
• Oversee billing function for benefits including reconciliation of invoices, deletion and addition of staff, completion of check requests and other process requirements. Prepare other payroll related payments such as child support, 403(b), taxes, etc.
• Gather and organize payroll data for government agency reporting as required.
• Promote ongoing commitment to excellence and continuous improvement to ensure high quality service to the Agency and the Agency’s clients, donors, volunteers, customers, partners, vendors, and regulatory agencies.
• Perform other duties as assigned.