Payroll and HR Administrator

at  Cline Family Cellars

SUMMARY:

This position is responsible for ensuring the accurate and timely processing of bi-weekly payroll for 500 employees in ADP Workforce Now solutions and Pago system.

QUALIFICATIONS:

Experience, Knowledge, and Skills:

• At least four years of experience in a Payroll role for a large company
• Has certification in Human Resources education or equivalent experience related employment that would prepare one for the responsibilities of this position
• Ability to communicate proficiently in English
• Solid knowledge of wage and hour laws for various industries, including agriculture
• Must be able to maintain a high level of confidentiality and exercise discretion
• Must have intermediate skills with Microsoft office (Word, Excel and Outlook)
• Experience with an HRIS system and particularly ADP Workforce Now is desired
• Has a proven ability to work effectively in a team environment
• Good math skills
• Exceptional organization, time management and verbal/written communication skills
• Bilingual is a plus, but not required

Physical Demands:

• Must be able to sit for long periods, bend, twist, squat and lift up to 40 lbs. on occasion
• Must satisfactorily pass the pre-employment physical, drug and background screening process
• Specific vision abilities required by the job include close vision, depth perception, and the ability to adjust focus.
• Fine motor skills needed for frequent computer usage and handwritten tasks
• The noise level in the work environment is usually moderate.
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state and local standards, meeting qualitative and /or quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

Benefits and Perks:

• Medical, Dental, Vision
• Life Insurance
• FSA (Flexible Spending Accounts)
• 401k Matching
• PTO (Paid-Time-Off)
• Paid sick days
• Paid holidays
• Employee Discounts

Pay: $75,000 - $90,000 annual salary (Depends on Experience)

• Please note that actual pay may vary within the range based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location.

Cline Cellars provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws

• Review and analyze all data, including payroll taxes, adjustments, OT & wage changes for accuracy and compliance with established company, State and Federal wage and hour regulations, and HR best practices
• Assist VP of Finance and IT with 401(k) Plan Management with regard to employee deductions & testing
• Communicate with Managers and Supervisors regarding their responsibilities and required procedures within ADP Workforce Now
• Ensure accurate adjustments and pay out of accrued PTO and sick hours
• Communicate with managers and supervisors on hour and wage issues arising during payroll processing
• Review and process garnishment orders. Communicate as needed with the affected employee and agencies requesting orders
• Provide excellent “customer service” to employees with questions regarding their paychecks, benefit deductions, their employment, etc.
• Assist as required all department supervisor/ managers with their queries on payroll and time clock matters with a professional and can-do attitude
• Create and provide payroll related reports to internal managers, upper management, state and federal agencies and auditors as requested
• Maintain time and attendance records, payroll backup for each biweekly payroll
• Stay updated on all Federal and State wage and hour laws
• Communicate all payroll software issues and concerns with ADP representative as soon as possible
• Ensure delivery of pay checks to appropriate departments
• Responsible for accurate data entry and maintenance in ADP for new hires, changes to employee’s employment, personal and pay profiles
• Train new managers on using Time and Attendance, setting up new employees on time clock and how to use the ADP’s “My Team” program
• Maintain time and attendance records, employee hard copy personnel files
• Maintain compliant personnel files.
• Ensure compliant completion of all 1-9 forms.