Payroll & Finance Administrator

at  Ronald McDonald House Charities Toronto

THE ORGANIZATION

Since 1981, Ronald McDonald House Charities (RMHC) Toronto has served as a place to call home for families with seriously ill children undergoing treatment. RMHC Toronto encompasses a House for 81 families in downtown Toronto and seven Family Rooms in hospitals across the Greater Toronto Area and in Sudbury. The families we serve come from throughout Ontario, across Canada and around the world.
We are looking for a dynamic Payroll and Finance Administrator to join our team at the House, located at 240 McCaul St., Toronto on a contract basis.

QUALIFICATIONS

RMHC Toronto understands that for any role, it’s possible that no one person will possess all of the desired qualifications. The following is an outline of the qualifications we believe are important to bring to the position and/or develop while in the role.

EDUCATION & EXPERIENCE

• College diploma in accounting / finance. Canadian Payroll Association (CPA) accreditation (or working towards it).
• Minimum three (3) to five (5) years of payroll experience, preferably with PayWorks.

KNOWLEDGE, SKILLS & ABILITIES

• Working knowledge and understanding of accounts payable processes and practices, e.g. journal entries, general ledger structure, reconciliations, prepaid expenses, etc.
• Working knowledge of Canada Payroll Association requirements and standards and payroll best practices.
• Good verbal and written communication and customer service skills, with the ability to effectively interact with various audiences.
• Good analytical skills and excellent attention to detail to reconcile various documents / information sources, detect discrepancies and process accurate payroll and accounting transactions.
• Team-oriented self-starter with solid organizational skills, including the abilities to manage multiple deliverables in a time-sensitive environment and maintain composure and effectiveness under pressure.
• Working proficiency with Microsoft Office Suite, PayWorks (or similar software) and at least basic proficiency with accounting software. Familiarity with Financial Edge is a definite asset.
• High degree of discretion and initiative with an appreciation of, and commitment to confidentiality.
• Willingness and ability to learn new skills and adapt to changing environment and technology.

WHAT WE OFFER:

Like what you’re hearing so far, but still wondering if RMHC Toronto is right for you? We offer:

• Competitive total rewards package including a hiring salary range of $48,825-$54,250, group health and dental benefits, coverage for mental health, paramedical services and much more.
• Access to paid Wellness Days as well as additional paid Religious Leave days
• Onsite celebrations and staff luncheons

If you’re looking to make a difference every day in the lives of children and families, submit your application today! This posting will stay open until sufficient applications are received - candidates selected for an interview will be contacted directly.
RMHC Toronto is an Equal Opportunity Employer. RMHC Toronto is committed to diversity and inclusiveness in the workplace and as an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population and families we support.
We encourage applications from members of groups that have been historically marginalized, including but not limited to Aboriginal, Indigenous, Metis and Inuit peoples, racialized groups/persons of colour, people with varying abilities, members of visible minority groups, LGBTQ2S+, those who identify as women, and other equity-seeking groups.
When contacted for a job opportunity, please advise the People and Culture team of any accommodations needed in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code to ensure you have access to an equitable process. We request that you provide your accommodation request as soon as reasonably practicable. Any information received relating to accommodation will be addressed confidentially.

THE ROLE

As the Payroll & Finance Administrator you will be a key player in our Finance team, performing the timely and accurate processing of payroll and day-to-day accounting activities, including related journal entries, reconciliations and period-end activities.
As the ideal candidate, should be a detail-oriented professional with strong technical skills, analytical abilities, and a commitment to accuracy and compliance in financial operations. Additionally, they should possess excellent communication and problem-solving skills to effectively manage payroll processes and support organizational financial objectives.
Hybrid in nature, with 2 days/week regularly worked in the office.

KEY RESPONSIBILITIES INCLUDE

• Prepare and process timely and accurate bi-weekly payroll and employee expense reports, detecting and recording discrepancies and ensuring appropriate supporting documentation and authorization.
• Reconcile, prepare and process timely and accurate statutory payroll filings, summaries and remittances within Canada Revenue Agency (CRA) requirements (e.g. T4s. T4As, payroll source deductions, etc.)
• Process and issue Records of Employment (ROEs) within required deadlines and submit to government authorities.
• Update/maintain payroll processes and procedures.
• Respond to payroll questions or requests for information from People and Culture, management or employees.
• Process monthly credit statements and perform full-cycle weekly accounts payable functions, ensuring supporting documentation and authorization prior to issuing payment.
• Prepare complete and accurate journal entries to facilitate the organization’s monthly financial reporting processes. Complete assigned month-end and year-end close functions.
• Reconcile room revenue for RMHC Toronto House.
• Prepare and remit i-annual HST rebate within CRA deadline.
• Perform other duties as assigned.