Payroll Specialist / Project Controller / Travel Specialist

at  PassionHR Inc

PAYROLL SPECIALIST/ PROJECT CONTROLLER/ TRAVEL SPECIALIST

PassionHR is an HR consulting firm committed to serving our client’s goals, which often involves business- to- business recruiting to hire, manage, and retain top-talent employees. We are currently seeking a dynamic and detail-oriented Payroll Specialist / Project Controller to join our clients company in Huntsville, Alabama. The ideal candidate will be responsible for handling all aspects related to payroll processing and project control.
As a Travel Specialist, you will be responsible for directing, administering, and monitoring the travel policies and guidelines for each contract of the company.

MINIMUM QUALIFICATIONS:

A minimum of 4-6 years of experience in payroll processing
Bachelor’s degree in Finance, Accounting, or a related field is preferred
Strong knowledge of payroll and accounting principles, and payroll methods
Strong knowledge of Department of Labor regulations, and federal and state tax regulations required
Proficiency in Deltek GCS or a similar payroll processing system
Proficient in Microsoft Office to include Word, Excel, PDF, and Access
Strong problem-solving abilities and capable to work under tight deadlines
Excellent communication and interpersonal skills
Able to handle financial information with discretion
Experience with Government Travel to include knowledge of JTR (Joint Travel Regulations) guidelines.

Preparing/ updating travel instructions and policies
Tracking travel for each employee
Reviewing and approving travel request & travel expense reports
Responsibilities:
Ability to learn different types of timekeeping systems to comply with customer requirements
Processing multi-state payroll in a timely and accurate manner using Deltek GCS
Reviewing weekly & bi-weekly timesheets for accuracy across entire company
Managing/ Reconciling dual timesheets on specific contracts
Preparing and maintaining accurate records and reports of payroll transactions.
Investigating and resolving payroll discrepancies and irregularities
Responding to employee inquiries regarding payroll issues or concerns
Ensure company policies that relate to timekeeping, payroll, and taxes are followed
Participating in annual audits related to payroll and timekeeping
Updating payroll processes and procedures as necessary to streamline payroll
Calculating and deducting appropriate amounts from payroll, including tax withholdings, benefits, and other deductions
Ensuring compliance with federal, state, and local payroll tax laws and best practices
Processing all bi-weekly, monthly, quarterly, and annual withholding and Unemployment (SUTA) taxes for each state
Reconcile & submit all annual W2s for each state
Staying updated with changes in tax and deduction laws that apply to the payroll process
Manage the company Fidelity 401K plan by reviewing changes and uploading payroll transactions; ensure employee 401K loans are processed via payroll
Support annual 401k audits & assessments
Submit wires for funding of Pension Plan
Oversee project control for specific contracts to ensure necessary funding available
Process Travel Reimbursements to include reconciling receipts for accuracy and compliance with government JTR (Joint Travel Regulations)
Collaborate with other departments to provide financial insights and support decision-making
Prepare/ update travel instructions and policies
Track travel for each employee
Review and approve travel requests & travel expense reports