People & Culture Administrator, 1-year contract (m/f/d)

at  CHAOS

This position is based in Prague, Czech Republic (hybrid). Applicants must have a work/residence permit for the respective location.
Chaos is the world’s largest 3D visualisation software company, and for over 20 years has empowered artists, designers, and architects to visualise anything they can imagine. Chaos offers intuitive and powerful workflows for creatives across the entire design spectrum, including architecture, engineering, construction, product design, manufacturing, and media and entertainment. Research and development at Chaos is leading the way towards a truly comprehensive end-to-end visualisation ecosystem to meet the evolving needs of existing and new customers. Chaos® Corona, which is developed out of our Chaos Czech office, is a renderer created specifically for architectural visualization. In 2022 Chaos merged with Enscape and acquired Cylindo. For more information, visit chaos.com, enscape3d.com, and cylindo.com.
The People & Culture Administrator plays a crucial role in providing comprehensive administrative support to the People & Culture department while supporting the implementation of a new HR information system (HRIS).

• HR Administrative Support:

• Manage and maintain HR records, including employee files, attendance records, and HR database.

• Assist in the onboarding process for new hires, ensuring all necessary paperwork is completed accurately and timely.
• Handle employee inquiries regarding HR policies, benefits, and procedures.
• Prepare HR-related documents.
• Prepare payroll data for an external payroll agency and communicate with external payroll agency.

• Cooperate ad-hoc on other HR processes in the CZ office.

Local Implementation of Global HR Information System:

• Ensure administrative support for the local implementation of a new HRIS.
• Coordinate data migration from existing systems to the new HRIS, ensuring data integrity and accuracy.
• Provide support to end-users on the new system.

• Cooperate closely with the Global Project Manager and support the global implementation team.

Compliance and Reporting:

• Ensure compliance with relevant employment laws and regulations in all HR processes and documentation.
• Generate HR reports and analytics using the HRIS to support strategic planning.

• Assist in the preparation of regulatory filings and audits related to HR activities.

Process Improvement:

• Identify opportunities to streamline HR processes and improve efficiency.
• Recommend and implement process improvements, including automation and digitization initiatives.
• Develop and maintain standardized procedures and documentation for HR processes.
• Proven experience in HR administration for 2 years.
• Experience in HRIS administration.
• Experience working with data, intermediate knowledge of Excel.
• Good knowledge of Czech labor code.
• Communicative English and fluent Czech.
• Good communication and interpersonal skills, with the ability to interact effectively with employees.
• High level of attention to detail and accuracy.

The P&C Administrator will report to the People & Culture Manager in the Czech Republic and collaborate with other People & Culture team members and cross-functional teams.