People (HR) Administrator

at  allmanhall Ltd

INTRODUCTION

Are you interested in a career in HR? Do you have excellent administration, organisation, prioritisation and IT skills? Are you a strong communicator with great attention to detail, good at owning and completing tasks? Do you enjoy working with a fantastic team in a fast-paced environment. If so, we may have the perfect role for you…
We are looking for a People (HR) Administrator to join our thriving and growing company and to help us achieve our ambitious goals.

ESSENTIAL REQUIREMENTS:

• Some interest in pursuing an HR career longer term
• Excellent administrative, organisational, time management and prioritisation skills
• Strong verbal and written communication skills
• Excellent IT skills, including Word, Excel and Powerpoint
• A proactive approach to working and problem solving
• The ability to deal with confidential information and maintain confidentiality and absolute discretion
• Very strong attention to detail and accuracy
• A team player able to work as part of a busy team, supporting your colleagues positively
• A fast learner with the ability to multitask
• A completer finisher someone who gets things done!
• There are no public transport links to our office, therefore holding a valid, full driving licence and owning (or having access to) a car or other mode of private transport is essential

DESIRABLE REQUIREMENTS:

• Previous experience working as a HR Administrator
• Advanced Excel skills, including experience of using If functions and Vlookups.
• Previous experience of using Adobe InDesign and Canva
• Real interest in HR, Learning & Development and employee engagement
• Previous experience working in an office environment

THE ROLE

The role will provide administrative support to the People & Performance Manager.

MAIN DUTIES:

• Supporting recruitment creating job adverts and uploading on to job boards, reviewing applications, conducting right to work checks, obtaining references, conducting pre-screening calls, and scheduling interviews, managing feedback and diaries to enable successful recruitment outcomes
• Working with the Marketing Co-ordinator to ensure the Linked In and website vacancies are up to date at all times and the Team page of our website has accurate team information shown
• Scheduling the onboarding / induction process for new employees working with the relevant line manager to schedule induction sessions, sending out induction forms, ensuring IT platforms and equipment are ordered and set up by relevant team members, and issued and signed for
• Keeping our org chart, company documents, presentations and systems up to date with correct employee details, including reporting lines and job titles at all times
• Co-ordinating company asset management for all employees
• Assisting the People & Performance Manager with Learning & Development administration within the business, including: arranging and promoting in-house training sessions; booking external courses and raising POs; storing training certificates; and maintaining knowledge libraries
• Maintaining and administering allmanhalls HR Management System and ensuring data is accurate and kept up to date. This will involve working closely with the People and Performance Manager and the Remuneration and Policy manager
• Running HR reports and maintaining the HR metrics dashboard
• Creating HR related letters and forms for the team
• Ensuring the Remuneration and Policy manager has required information for payroll management and issuing contracts
• Arranging employee cards / gifts for birthdays and big work anniversaries and post celebration messages to our internal engagement platform
• Supporting employee engagement and social initiatives, working closely with events and company administration team members
• Other administrative duties relating to allmanhalls team.