People Officer - Recruitment

at  Depaul

PERMANENT

Salary: €35,502 per annum

• Role:

The People Officer will be a key member of the people team, reporting to the People Partner. The successful candidate will be responsible for a suite of HR generalist duties which will include coordinating the all HR formal processes - recruitment, calendar management, employee relations, absence management, along with other relevant projects

The People Officer will support a culture of continuous improvement by being service oriented, coordinating special projects and deploying best practice HR initiatives across the organisation being the first point of contact for HR queries

• Key Areas of Responsibility:

Recruitment Duties

• Liaise with the people officers and other managers to deliver HR support throughout the organisation
• Providing HR support to managers and employees, explaining procedures and policies in a timely and effective manner, escalating when required
• Ensuring accurate employee and recruitment records are maintained both electronic and paper based
• Ensure efficient use of online HR systems (Bamboo HR) to meet the organisations goals
• To liaise with the People Partner on all employee relation issues and coordinate any formal processes which will include admin support
• Oversee and complete the recruitment process; job descriptions, job adverts, shortlisting, interviews, and contracts
• Processing new hires, terminations, probation, absence, and holiday and status changes accurately and efficiently on both electronic and paper based systems
• Assisting in the development and update of HR procedures and policies in line with evolving legislation, ensuring policies and practices are complaint with NI employment legislation and EU regulatory obligations.
• Providing HR data for and preparing management information reports and documents
• Preparing, reviewing, interpreting, analyzing and approving a variety of HR data, and reports, then making recommendations depending on findings

Organisational duties

• To support other functions of the People and Organisational department when required.
• To liaise with the finance and services departments on the processing of monthly payroll
• To contribute to the monthly and quarterly reports relating to your work areas
• Contributing to People & Organisational projects as and when required
• Ensuring the ongoing implementation of the fundamental purpose and ethos of Depaul
• To ensure that all Depaul policies and procedures are being adhered to, particularly those relating to Health and Safety, Code of Practice and Confidentiality
• To contribute to the effective implementation of the Organisation’s Equal Opportunities Policy
• To at all times undertake your role in a professional manner maintaining a high quality standard of work, and to always work in accordance with the aims, values and ethos of Depaul

The above list is not exhaustive; additional areas of responsibility may be added over time and flexibility to cover for other staff roles is required from time to time

• Person Requirements:

EDUCATION

• 3rd level qualification or equivalent (ideally relating to HR)

EXPERIENCE

• A least 1 year paid experience in an HR role focusing on recruitment (essential)
• Experience working within a team managing both staff and volunteers
• Experience of recruitment coordination and management (essential)
• Experience of working within the social care, not for profit sector

SKILLS

• Excellent oral and written communication skills with an ability to create HR communications appropriate for the audience
• Creative and energetic with the ability to work on own initiative
• Excellent time management / enabling to balance a varied workload and to prioritise
• Excellent influencing and people, numerical, analytical skills and team skills
• Proficiency in Microsoft Office, particularly Word and Excel

KNOWLEDGE

• Knowledge of HR functions (Recruitment, ER, Calendar management, Employee Engagement, LOA etc.)
• Understanding of end to end recruitment process

Recruitment Duties

• Liaise with the people officers and other managers to deliver HR support throughout the organisation
• Providing HR support to managers and employees, explaining procedures and policies in a timely and effective manner, escalating when required
• Ensuring accurate employee and recruitment records are maintained both electronic and paper based
• Ensure efficient use of online HR systems (Bamboo HR) to meet the organisations goals
• To liaise with the People Partner on all employee relation issues and coordinate any formal processes which will include admin support
• Oversee and complete the recruitment process; job descriptions, job adverts, shortlisting, interviews, and contracts
• Processing new hires, terminations, probation, absence, and holiday and status changes accurately and efficiently on both electronic and paper based systems
• Assisting in the development and update of HR procedures and policies in line with evolving legislation, ensuring policies and practices are complaint with NI employment legislation and EU regulatory obligations.
• Providing HR data for and preparing management information reports and documents
• Preparing, reviewing, interpreting, analyzing and approving a variety of HR data, and reports, then making recommendations depending on finding

Organisational duties

• To support other functions of the People and Organisational department when required.
• To liaise with the finance and services departments on the processing of monthly payroll
• To contribute to the monthly and quarterly reports relating to your work areas
• Contributing to People & Organisational projects as and when required
• Ensuring the ongoing implementation of the fundamental purpose and ethos of Depaul
• To ensure that all Depaul policies and procedures are being adhered to, particularly those relating to Health and Safety, Code of Practice and Confidentiality
• To contribute to the effective implementation of the Organisation’s Equal Opportunities Policy
• To at all times undertake your role in a professional manner maintaining a high quality standard of work, and to always work in accordance with the aims, values and ethos of Depau