Personal Assistant

at  84 recruitment

We are looking for a Personal Assistant to join a leading real estate team based in vibrant and coastal Takapuna, Auckland. The agency is committed to delivering exceptional service and results to their clients in the ever-evolving real estate market. They take pride professionalism, integrity, and dedication to exceeding expectations and are award winning agents.
We are seeking a proactive and highly organised Personal Assistant (PA) to provide comprehensive support to two busy real estate agents. The ideal candidate will be a self-starter with excellent communication skills, attention to detail, and a passion for the real estate industry - we are ideally looking for previous experience in this space.

REQUIREMENTS:

• Previous experience as a personal assistant or administrative role is preferred.
• Strong organisational skills with the ability to multitask and prioritise effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Knowledge of the real estate industry and familiarity with relevant tools and platforms (e.g., CRM software, property listing websites) is advantageous.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Positive attitude, willingness to learn, and a proactive approach to problem-solving.
• Valid driver’s license and access to a reliable vehicle is desirable.
• Must have valid permanent working rights within NZ.

• Manage and coordinate the agents’ calendars, appointments, and meetings.
• Act as the primary point of contact for clients, responding to inquiries and scheduling property viewings.
• Prepare and organise documentation, contracts, and other administrative tasks.
• Assist in marketing activities, including creating property listings, drafting promotional materials, and managing social media accounts.
• Coordinate property inspections, open homes, and client events.
• Provide general administrative support, including managing emails, phone calls, and office supplies.