Personal Assistant/Admin Team Leader

at  Nottinghamshire Healthcare NHS Foundation Trust

Responsible for all aspects of secretarial support, and for ensuring that accurate work is completed within the time limits and standards set. Working to optimum in terms of efficiency and organisation Take appropriate action from messages received and ensure that all information is transmitted to relevant parties or actioned appropriately. Co-ordinates a comprehensive administration and secretarial service - prioritising, delegating, organising departmental workloads To work closely with the other Personal Assistants and Admin Team Leaders to ensure consistency across the Care Unit, peer support and absence cover arrangements are in place Produce high quality reports within agreed deadlines as required To undertake office duties including complex diary management and e-mail management, opening and distributing mail. Production and collation of complex and sensitive documents to include composing and typing letters and other documentation as required To assist as appropriate on any local projects, ensuring that they are undertaken with minimal disruption and maximum communication.
To arrange away days or conferences as delegated. Facilitate meetings, investigations, disciplinaries, including venue booking, refreshments, producing and circulating agendas, recording attendance and accurate minute taking Ensure actions resulting from all meetings and other working parties are time lined and undertaken To source and precis information as required To work within the provisions of the Trust Health and Safety Policy, with responsibility for health and safety in relation to admin staff supervised and common areas to ensure that a safe working environment is maintained for staff, patients and visitors and to ensure that the Trusts assets are secure at all times. To participate in own appropriate training courses or updates in accordance with mandatory requirements and/or individual Personal Development plans To be able to work flexibly and provide cover which may include the requirement to travel to different sites To undertake any other duties that would be a reasonable expectation of the role Please note this post does not meet salary and or skill level required for a Skilled Worker Visa

Please refer the Job description for details