Personal Assistant cum operation (Education) - CT immediate

at  Stag Match Private Limited

Stag Match hosts a wide range of Adult and Children Courses and Certification ( Diploma Qualification , Enrichment Courses and Workshops for both companies and individuals).Stag Match is looking for an independent and team player PA cum Operation Personal who is attentive , meticulous and detail oriented.

JOB DESCRIPTION

• Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
• Maintain Director’s office systems, including data management and filing.
• Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports and presentations for the Director.
• Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Assist/support Director and Manager in arranging funding partner and other events.
• Meet and greet visitors at all levels of seniority.
• Supervise all Trust incoming/outgoing mail.Any other duties as may reasonably be required by the Director.
• Screen and direct phone calls and distribute correspondence.
• Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary.
• Respond accurately to internal and external information requests.
• Take dictation and minutes.
• Create and reformat effective presentations and documentation.
• Source office supplies.
• Prepare reports and documentation for meetings and appointments.
• Devise and maintain office filing system.
• Assist with other ad-hoc administrative and project requirements as needed.
• Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Able to co-ordinate project Manage and communicate with outsourcing team.
• Assisting in Manpower coordination , scheduling and daily operation.
• Assisting in Book-keeping of the business and payroll.
• Project Management.
• Providing Training to new staffs.
• Interact and coordinate effectively with clients / stakeholder on business and administrative matters.
• Assist with documentation and submission of reports to the management, when required.
  Able to travel from branch to branch if requested

Please refer the Job description for details