Personal Assistant - Global Banking and Markets

at  HSBC

Job description

SOME CAREERS HAVE MORE IMPACT THAN OTHERS.

If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.
Our sector-focused Banking relationship managers provide a single coverage point for multi-national clients. With our global capabilities and footprint, vast expertise and local knowledge, our Banking teams connect clients to the products and services that meet their global financial needs.
We are currently seeking a high calibre professional to join our team as a Personal Assistant .

Principal Responsibilities

• Ensure all Group policies, rules and regulations are complied with at all times
• Perform day to day secretarial support to the assigned teams and visiting executives as appropriate
• Provide administrative support to the assigned teams
• Preparation of documents and presentation materials, ensuring attention to detail
• Organization, filing and distribution of office materials, utilizing as appropriate, central filing resources and Group electronic filing archiving systems in line with audit/compliance guidelines
• Scheduling of appointments, coordination of meeting, actively managing the calendars of the direct line manager
• Making travel arrangements for the assigned team members, adopting the GBM travel policy at all times. Follow Expense policy, accurately preparing and timely submission of the travel and expenses reports
• Visitor & telephone screening and handling of internal or external correspondences
• Provide IT system support to assigned teams, providing up-to-date, accurate information on relevant databases relating to client/marketing activity
• Provide support and assistance with marketing and client events, including co-ordination of invitations for the events, and helping out at the events where required
• Provide secretarial support, and work with HR and IT, to on board new joiners, as well as facilitate the departure of leavers
• Perform ad hoc assignments as required
• Effectively manage information risk and report any exceptions to the Group standards to the Line Manager or Business Management team

Requirements

• Demonstrate a sound understanding of processes, and exercise good accuracy and competency, when performing the role and the tasks
• Has good organizing skills and capabilities, in order to deal with a diverse range of internal and external parties
• Has a positive attitude, enjoys teamwork and working with people
• Good written and verbal communications skills
• Proficient in Word, Excel, PowerPoint

To be considered for this role, the relevant rights to work in Singapore is required.

• Ensure all Group policies, rules and regulations are complied with at all times
• Perform day to day secretarial support to the assigned teams and visiting executives as appropriate
• Provide administrative support to the assigned teams
• Preparation of documents and presentation materials, ensuring attention to detail
• Organization, filing and distribution of office materials, utilizing as appropriate, central filing resources and Group electronic filing archiving systems in line with audit/compliance guidelines
• Scheduling of appointments, coordination of meeting, actively managing the calendars of the direct line manager
• Making travel arrangements for the assigned team members, adopting the GBM travel policy at all times. Follow Expense policy, accurately preparing and timely submission of the travel and expenses reports
• Visitor & telephone screening and handling of internal or external correspondences
• Provide IT system support to assigned teams, providing up-to-date, accurate information on relevant databases relating to client/marketing activity
• Provide support and assistance with marketing and client events, including co-ordination of invitations for the events, and helping out at the events where required
• Provide secretarial support, and work with HR and IT, to on board new joiners, as well as facilitate the departure of leavers
• Perform ad hoc assignments as required
• Effectively manage information risk and report any exceptions to the Group standards to the Line Manager or Business Management tea