Personal Assistant

at  INFO

Our legal are client is seeking a skilled Personal Assistant (PA) to join their dynamic team. As a PA, you will provide essential support to two partners and several associates, ensuring seamless operations within the department. Your responsibilities will include:

• Producing and refining high-quality documentation using digital dictation and handwritten drafts in accordance with established guidelines.
• Managing emails, calendars, and contacts for efficient scheduling and communication.
• Taking charge of billing processes with precision and accuracy.
• Handling all filing requirements, including electronic filing, to maintain organized records.
• Managing diaries and travel arrangements effectively.
• Conducting general administration tasks such as printing, posting, photocopying, and scanning documents.
• Inputting and generating reports on Business Development data using Interaction CRM system.
• Compiling Business Development materials for client meetings, including research and documentation preparation.

The ideal candidate will possess:

• A minimum of 3 years’ experience as a Legal PA/Secretary supporting senior staff.
• Advanced proficiency in MS Word, Outlook, Excel & PowerPoint.
• Familiarity with Document Management and Billing Systems.
• Experience working with Digital Dictation systems.
• Ability to adapt and reprioritize tasks as needed.
• Flexible approach to work with a keen sense of initiative.
• Discretion and commitment to maintaining confidentiality.
• Willingness to take ownership of responsibilities and demonstrate a proactive attitude.
• Strong teamwork skills with a willingness to assist others.
• Eagerness to learn and develop skills for continuous improvement.

If you meet these qualifications and are enthusiastic about contributing to a collaborative team environment, we encourage you to apply for this permanent position

• Producing and refining high-quality documentation using digital dictation and handwritten drafts in accordance with established guidelines.
• Managing emails, calendars, and contacts for efficient scheduling and communication.
• Taking charge of billing processes with precision and accuracy.
• Handling all filing requirements, including electronic filing, to maintain organized records.
• Managing diaries and travel arrangements effectively.
• Conducting general administration tasks such as printing, posting, photocopying, and scanning documents.
• Inputting and generating reports on Business Development data using Interaction CRM system.
• Compiling Business Development materials for client meetings, including research and documentation preparation