Personal Assistant - Intellectual Property/IT Department

at  Allen Overy

Allen & Overy is a leading global law firm operating in over thirty countries. We work on some of the most challenging and important deals and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate and thrive. The legal industry is changing, and we’re committed to leading that change, putting our people first, embracing new ways of thinking and integrating technology into our everyday work. Our business teams work hand-in-hand with our lawyers, Consultants and other specialist teams, and are ambitious, driven and leaders in their field.
With us, you will constantly be learning and growing. We invest in you by offering exceptional professional and personal development – providing training, mentoring and practical support. We offer rewarding careers that are built around your strengths and designed to ensure you can achieve your personal and professional goals, recognising that those may look different for everyone.
We have a powerful commitment to diversity, equity and inclusion. We’re determined to play our part in advancing a workplace where progress is made by harnessing our differences – whatever defines you, we ask you to bring your whole self to work. What truly defines a career at Allen & Overy? We recruit the best and ask for the best of you. We provide challenge, support and a place for you to belong. And together we excel, working on meaningful projects of global significance.

Who we are looking for

• Bachelor’s or master’s degree, or minimum 5 years’ experience in a similar role;
• Native speaker of Dutch and/or French with an excellent command of English (spoken and written) and with very good Microsoft Office skills;
• Ability to prioritize with good organizational and communication skills;
• Eye for detail and quality, solution minded, autonomous, flexible, helpful and reliable

ROLE PURPOSE

We are looking for a full-time personal assistant (37.5 hours/week) to provide vital support to a small and dynamic team of IP and tech lawyers in the Brussels office of one of the world’s leading law firms. The department focuses on dealing with legal questions at the intersection of law and technology.
You will interact and cooperate with highly qualified lawyers in a demanding and collegial working environment, allowing them to focus on their legal work. This is a great opportunity for an energetic and ambitious professional who is willing to make a substantial contribution to the success of the team and the firm in a multilingual, sophisticated and rewarding working environment.

ROLE AND RESPONSIBILITIES

You will be the lawyers’ first port of call and their “rock” for a wide variety of queries and requests, and as such, your role involves a multitude of tasks:

• Extensive and proactive email and calendar management. This includes managing and filtering incoming mails and telephone calls, scheduling appointments and conference calls, booking meeting rooms and restaurants, and liaising with our dedicated agent for travel and hotel reservations;
• Preparing, processing and virtual filing of correspondence, legal documents;
• Final editing of texts in impeccable Dutch, French and English;
• Creating high-impact presentations for meetings and seminars;
• Liaising with our marketing department for the organisation of client events and the preparation of mailings; follow up of the billing process with our accounting department;
• Mature attitude and resilience, with the drive to show initiative and to get things done, and the ability to cope with an extensive and variable workload.

Who we are looking for

• Bachelor’s or master’s degree, or minimum 5 years’ experience in a similar role;
• Native speaker of Dutch and/or French with an excellent command of English (spoken and written) and with very good Microsoft Office skills;
• Ability to prioritize with good organizational and communication skills;
• Eye for detail and quality, solution minded, autonomous, flexible, helpful and reliable.