Personal Assistant

at  Lancashire Teaching Hospitals NHS Foundation Trust

Are you an experienced Personal Assistant looking for a new challenge? We are seeking a individual to support the Oncology, Head and Neck Clinical Business Unit, working 37.5 hours a week and based at Royal Preston Hospital. You will provide a confidential and comprehensive administrative and secretarial support to the CBU Management Team.
You must have relevant practical experience in a Personal Assistant role in a busy office. Due to the nature of this position, you must have experience of working within a confidential environment, be able to exercise tact and diplomacy at all times and have a professional manner in order to deal with a wide range of enquiries from inside and outside the Trust.
A proactive approach and attention to detail is expected with the planning, coordination and documentation of meetings and projects that the CBU Management Team are responsible for developing. You will communicate effectively and work collaboratively with colleagues to ensure the delivery of a professional and coordinated service.
You will have excellent organisational skills, have confidence in your advanced IT and communication skills, be able to exercise initiative, demonstrate a consistently high standard of professionalism and be aware of the need for confidentiality and integrity.
The Personal Assistant will be required to undertake a variety of tasks including managing and prioritising diaries and workload, setting tasks and keeping to timescales, convening and organising meetings, preparing presentations, initiating and responding to correspondence and preparing reports.
We value our administration staff, they play an important role in the day to day running of our services, making sure that patient care is at the forefront of all we do. Within the Oncology, Head and Neck CBU we provide care for cancer, urgent and routine patients in clinics and in theatres.
This is a busy and varied role; no day is ever the same. As an organisation, we believe that every staff member plays a vital role in the delivery of excellent care with compassion, we are proud of our hospitals and of the quality of care we provide for our patients, and that makes this a great place to work.
It is important that we get the right person who can provide effective administrative and secretarial support across the team so we are looking for someone who has the right behaviours, skills and willingness to learn. We are known as being a friendly and supportive team; this will be a varied and challenging role for someone with a passion for making a difference. If you are somebody who takes pride in their work output with attention to detail, and are flexible in your approach to workload management, this role could be the one for you.
At Lancashire Teaching Hospitals, we take pride in caring for our staff as well as our patients. We recognise that working in a busy environment requires help with a healthy work-life balance. We also believe in ensuring that our staff get the chance to reach their full potential when working with us, which is why we open lots of doors for career progression once you join our team. With us, the sky truly is the limit!
We have 10000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area and give specialist care to 1.5 million people across Lancashire and South Cumbria.
Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients and staff, ensuring we keep thriving and delivering outstanding healthcare right across our local towns.
You will have access to varied development opportunities, learn new skills, meet fabulous people and do things you would never have done.
You will make an impact, be challenged to think differently, be bold and help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.
If this role sounds like it is the one for you, please download our detailed Job Description and Person Specification for more information. Knowledge and experience should include: -
Significant previous Personal Assistant experience.
Advanced IT skills, knowledge and experience of using Microsoft Office 365 including Word, Excel, PowerPoint and Outlook.
Excellent written and verbal communication skills.
Ability to work in a highly confidential and sensitive manner.
Ability to work on own initiative and work without supervision.
Experience of arranging meetings, to include preparation and production of agendas and minutes to a professional standard.
Ability to prepare reports and presentations with attention to detail.
Excellent organisational skills.
Experience of working in a busy office managing own workload.
Experience of diary and email management

Please refer the Job description for details