Personal Assistant / Secretary

at  Call Lade Enterprises

COMPANY DESCRIPTION

Incorporated in September 1992, Call Lade Enterprises Pte Ltd provides labour contracting services and container handling services to PSA. With a workforce of over 600 employees, Call Lade Enterprises is currently one of the leading service providing firms in the industry. We also supply manpower to other reputable companies, including Jurong Port Pte Ltd and ST Engineering.
DESIGNATION : Personal Assistant / Secretary | Immediate | Training provided

QUALIFICATIONS

• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent communication, interpersonal, and diplomatic skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, take initiative, and solve problems effectively.
• Discretion and ability to maintain confidentiality.

• Act as the first point of contact for the Director.
• Support efficient office operations by managing procurement and setup of essential resources, including office supplies (stationery, cleaning products), furniture, and desk phones.
• Assist the Director with ongoing projects and tasks, providing research and proposal.
• Provide event management support by researching and proposing creative event ideas, securing suitable venues, and coordinating logistics.
• Manage technical and administrative aspects of office operations, including coordinating with suppliers for air conditioning and building maintenance, managing email accounts, and setting up duty phones
• Manage front desk operations by handling incoming calls, greeting visitors, and ensuring the smooth reception of deliveries and VIP guests.
• Maintain an efficient PPE inventory system in the office’s small warehouse, including receiving, packing, organizing, and issuing worker personal protective equipment.
• Prioritize tasks and manage deadlines effectively.
• Maintain clear and concise communication channels with internal and external stakeholders.
• Perform other ad-hoc duties as assigned by the Director.