Personal Assistant

at  SOLOMON INVESTMENTS LIMITED

Qualification and skills:

• A business-related education background at NZQF Diploma level is required.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels.
• Ability to speak fluent English is required, ability to speak Mandarin is preferred.
• Attention to detail and accuracy in all work tasks.
• Ability to work independently with minimal supervision and as part of a team

• Administrative Support: Provide administrative assistance to executives and management, including managing calendars, scheduling appointments, arranging meetings, and preparing documents and presentations.
• Communication Management: Act as a primary point of contact for internal and external communications, screen and prioritize phone calls and emails, and respond to inquiries promptly and professionally.
• Documentation and Record Keeping: Maintain accurate and up-to-date records, files, and databases, ensuring that all documentation is organized and easily accessible.
• Project Coordination: Assist in coordinating construction projects by liaising with various stakeholders, scheduling meetings, preparing agendas, and documenting meeting minutes.
• Travel Arrangements: Arrange travel logistics for executives and team members, including booking flights, accommodations, transportation, and preparing travel itineraries.
• Expense Management: Manage expense reports and reimbursements for executives and team members, ensuring compliance with company policies and procedures.
• Office Management: Oversee office supplies and equipment, manage vendor relationships, and coordinate office maintenance and repairs as needed.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
• Ad hoc Support: Provide additional support and assistance to executives and team members as required, including conducting research, preparing reports, and handling special projects.

Qualification and skills:

• A business-related education background at NZQF Diploma level is required.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels.
• Ability to speak fluent English is required, ability to speak Mandarin is preferred.
• Attention to detail and accuracy in all work tasks.
• Ability to work independently with minimal supervision and as part of a team.