Personal Assistant to Corporate Nursing Division

at  Calderdale and Huddersfield NHS Foundation Trust

Effectively manage the electronic diaries of key personnel within the Corporate Nursing Division. Set up appointments, meetings and organise venues/facilities as appropriate. Prepare, collate, distribute agendas and book rooms where necessary. Have good experience of producing formal minutes/notes of meetings and action logs.
Prioritise and be responsible for own workload, to ensure all deadlines for correspondence, and agenda items are met within the required timescales. To be able to work on own initiative with a proactive approach and make decisions within written guidelines, sometimes without reference to others. Have good experience of Microsoft Office applications including MS Outlook, Teams, Excel, and PowerPoint. Ensure there are effective administrative systems and procedures in operation, maximising the use of technology to ensure efficiency.
Ensure that high standards of data quality are maintained. Provide professional telephone services within Trust Headquarters Corporate Office on both sites. Prioritise communications ensuring urgent matters are addressed by appropriate colleagues in a timely manner whilst taking responsibility for dealing with these personally in a professional manner. Arrange transport, hotel reservations and functions as and when required.
Establish and maintain effective communication networks at all levels, both internally and with external partner agencie Maintain high personal standards of work with attention to detail and always observing strict confidentiality. Assist with Directorate recruitment process using the Trust recruitment application TRAC. Assist with recording data on the Electronic Staff Record system. Provide an administrative and secretarial service to the Chief Nurse/Deputy Chief Nurse in the absence of their PA.
To be based cross site in Trust Headquarters at HRI and CRH and be adaptable and flexible to work at various sites within the Trust subject to service needs. To be able to work flexibly hours and agile. Arrange and facilitate listening groups and any administration required. Order stationary, office equipment and other ad-hoc orders as required through the e-procurement system.
Utilise relevant knowledge and skills to support the Divisions goal Performany other duties as deemed appropriate for theDivision. To provide loggist support to internal control and command procedures as required. To actively promote and role model the Trusts vision and values of one culture of care. Use digital technology to promote efficient ways of working

Please refer the Job description for details