Personal Assistant to Directors

at  VISIONARY INTERIOR DESIGN PTE LTD

Roles and Responsibilities:

• Reports directly to Directors
• Provide full administrative/secretarial support to the Director, business support (including travel arrangements,
• managing daily calendar & schedules, appointment scheduling and drafting of correspondences, etc)
• Assist the Director daily tasks and follow-up closely
• Assist Directors in monitoring all payment schedule
• Assist Director on monitoring, follow ups and updates on task assigned to employees
• Consolidate reports from all departments on a routine.
• Prepare reports in Excel, Word or PowerPoint format
• Take minutes and follow up
• Assist in daily operation, HR, admin, accounting work and etc.
• Assist in daily translation work
• Preparation and submit for petty cash claim for Director’s expenses.
• Gather information for external or respective parties, eg. Sub-contractor on their queries and/or collaboration
• Support on any other ad-hoc tasks assigned from time to time.

Requirements:

• At least Diploma in Business Management or any other field
• At least 3-4 years of relevant working experience
• Fluent in both written and spoken English
• Skilled at Microsoft Words, Excel and/or PowerPoint
• Detailed and have strong execution skills
• Able to multi task, task oriented & prioritized well
• Pleasant looking
• Organized & a team player
• Independent & meticulous
• Good in organizational, communication & interpersonal skills
• Confident, dependable, discreet, and diplomatic.
• Critical thinking, problem-solving and time-management skills.
• Possess own vehicle & class 3 driving license will be an added advantage

• Reports directly to Directors
• Provide full administrative/secretarial support to the Director, business support (including travel arrangements,
• managing daily calendar & schedules, appointment scheduling and drafting of correspondences, etc)
• Assist the Director daily tasks and follow-up closely
• Assist Directors in monitoring all payment schedule
• Assist Director on monitoring, follow ups and updates on task assigned to employees
• Consolidate reports from all departments on a routine.
• Prepare reports in Excel, Word or PowerPoint format
• Take minutes and follow up
• Assist in daily operation, HR, admin, accounting work and etc.
• Assist in daily translation work
• Preparation and submit for petty cash claim for Director’s expenses.
• Gather information for external or respective parties, eg. Sub-contractor on their queries and/or collaboration
• Support on any other ad-hoc tasks assigned from time to time