Personal Assistant to General Manager

at  JTI Japan Tobacco International

We are JTI, Japan Tobacco International, and we are present in 130 countries. We have spent years innovating, creating new and better products for the consumers to choose from. This is our business. But not only. Our business is our people. Their talent. Their potential. We believe that when they are free to be themselves, and they are given the opportunity to grow, travel and develop, amazing things can happen.
That’s why our employees, from around the world, choose to be a part of JTI. It is why 80% of employees feel happy working at JTI. And why JTI is recognized with various Employer of Choice certifications across different countries and regions.
So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea.
Learn more: jti.com

WHAT THIS POSITION IS ABOUT - PURPOSE:

You will be responsible for providing direct, high-level support to the General Manager (GM) and the Board of Directors. Your duties will include ensuring the smooth operation of the organization by handling administrative tasks, scheduling meetings, drafting correspondence and minutes, making travel and conference arrangements, and handling various office activities.

WHAT WILL YOU DO – RESPONSIBILITIES:

• Professionally interacting with high-level business leaders
• Ensuring smooth communication between the General Manager and stakeholders
• Managing travel arrangements for the General Manager and Board of Directors
• Supporting Board Members with administrative and operational tasks
• Assisting visiting VPs and SVPs with agendas, meetings, accommodation, and transport
• Organizing company events, meetings, conferences, and team-building activities
• Independently handling certain issues while maintaining firm policy understanding
• Assisting with business documents, spreadsheets, and presentations
• Processing expense reports using Concur
• Handling correspondence for the General Manager.