PERSONAL ASSISTANT

at  Tych Business Solutions

• Job ID: 87152
• Date Posted: Posted 2 days ago
• Location: Johannesburg
• Job Title: PERSONAL ASSISTANT – JOHANNESBURG – GAUTENG

Key Responsibilities

• Executive diary management
• International and domestic flight bookings
• International visa applications with supporting documentation
• International accommodation and shuttle arrangement
• Hotel bookings and car hire
• Planning and coordinating of annual sales incentive trip
• Brand management within the company
• Ad hoc marketing and event responsibilities
• Management of staff
• Minute taking
• Presentation setup and compilation for EXCO and DCE meetings
• Purchasing and management of office groceries and stationary
• Purchasing of miscellaneous office purchases
• Monthly reporting
• Transportation of staff that are travelling to and from airport and/or Guatrain
• Managing the petty cash.
• Arranging the REDPRIDE award meetings
• Invoices for verification and approval
• Handling of certain expenses claims for the sales team
• Upload invoices on our Ariba system

Minimum Requirements

• Minimum requirement is a Matric (Grade 12) qualification or similar qualification and/or experience.
• Suitable business management diploma or degree advantageous
• Previous experience within similar role
• Superior business communication skills (Spoken and Witten)
• Good communication skills
• Computer Proficiency
• Valid Code 08 driver’s license and own reliable transport

Skills

• Strong attention to detail
• Superior communication skills
• Thorough and excelent follow through
• Organisational skills, multi tasking of projects and functions
• Ability to work in a pressurized and fast paced environment
• Self-disciplined and reliable individual
• Strong people skills and ability to build relationships
• Excellent negotiation skills

Competencies

• Communication (Verbal and Written)
• Teamwork
• Stress tolerance
• Drive for results

• Executive diary management
• International and domestic flight bookings
• International visa applications with supporting documentation
• International accommodation and shuttle arrangement
• Hotel bookings and car hire
• Planning and coordinating of annual sales incentive trip
• Brand management within the company
• Ad hoc marketing and event responsibilities
• Management of staff
• Minute taking
• Presentation setup and compilation for EXCO and DCE meetings
• Purchasing and management of office groceries and stationary
• Purchasing of miscellaneous office purchases
• Monthly reporting
• Transportation of staff that are travelling to and from airport and/or Guatrain
• Managing the petty cash.
• Arranging the REDPRIDE award meetings
• Invoices for verification and approval
• Handling of certain expenses claims for the sales team
• Upload invoices on our Ariba syste