Personal Assistant

at  University Hospital Southampton NHS Foundation Trust

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role .
Previous candidates need not apply.
An exciting opportunity has arisen to join the surgery Care Group Management Team (CGMT) as our PA. We are a busy, dynamic and enthusiastic team managing surgical services in the surgery care group at UHS.
We are looking for a team player who is flexible and has a can do attitude to work with us in surgery. The role is diverse requiring great communication, interpersonal and organisational skills. You will be proactive and have experience of problem solving independently and in a team. Your days will be varied and as a valued member of our team you will be supporting us with the daily management of surgical services.
The surgery care group includes gastrointestinal, head and neck , max fax, and urology outpatient services, wards and theatres. This role supports the operational, nursing and medical management team in surgery.
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. Please talk to us at interview about the flexibility you need, and we will explore what’s possible for the role and service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

1. To provide a comprehensive personal assistant service
2. Coordinate and streamline administrative processes to ensure consistent and effective administration service is always maintained
3. To organise and prioritise diary appointments
4. To arrange meetings
5. To prepare meeting paperwork, agendas and minute take as required
6. To act as point of contact for CGMT
7. To support with administrative duties including letter writing, report writing and presentations