Personnel Assistant I

at  Dynamic Systems Technology

OVERVIEW:

Provide clerical, secretarial and general personnel support and perform administrative functions in support of the overall operational objectives of Navy Recruiting Command.

BASIC QUALIFICATIONS:

• Education:
• High school or equivalent (Preferred)
• Experience:
• professional office: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)
• U.S. Military: 1 year (Preferred)
• U.S. Federal Government: 1 year (Preferred)
• Security clearance:
• Secret (Preferred)

Tasks include but are not limited to:

• Provide direct support to program administrators by providing administrative services to type, edit, and distribute a wide variety of correspondence under established guidelines and procedures.
• Prepare personal awards based on an awards template as well as engraving names and command logo on plaques in accordance with standard operating procedures. Should be proficient with Secretary of the Navy (SECNAV) awards instruction and Navy Correspondence Manual.
• Answer and direct incoming telephone calls and visitors. Schedule and plan meetings/appointments as required, including conference calls. Liaise with staff members, applicants and the general public on a daily basis.
• Develop and maintain filing systems for applicant files, general correspondence, forms, reports, minutes, and other materials per direction and procedures.
• Assist with distribution, photocopying, faxing, mailing, and preparation of routine correspondence and outgoing materials as needed.
• Coordinate, compile, and maintain data for submission in monthly/quarterly/annual reports.
• Assist with screening, reviewing and verifying the accuracy of applicant enlistment paperwork and update applicant enlistment documents using secure automated personnel data systems as needed.
• Assist in interviewing applicants to obtain basic screening information and processing applications for officer and enlisted programs using required automated online systems.
• Assist in processing applicants for departure to basic training using web-based computer systems by compiling and verifying accuracy of required documents, conducting interviews, and assisting with travel arrangements as needed.
• Assist in tracking and accounting for the custody of information technology equipment and the status of software and/or hardware.