PGIM Private Alternatives | Executive Assistant

at  Prudential

Executive Assistant, based in London
Supporting the PGIM Real Estate Chief Operating Officer, International and Head of Global Investor Services. This role will also support RealAssetX and Operational Risk Teams based in the UK.
As the Global Asset Management business of Prudential, we are always looking for ways to improve financial services. We are passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world.
We also believe talent is key to achieving our vision and are intentional about building a culture on respect and collaboration. When you join PGIM, you will unlock a motivating and impactful career – all while growing your skills and advancing your profession at one of the world’s leading global asset managers!
If you are not afraid to think differently and challenge the status quo, come and be a part of a dedicated team that is investing in your future by shaping tomorrow today. At PGIM, You Can!
What you will do

We are seeking an experienced and highly organised Executive Assistant to provide comprehensive administrative support to our Chief Operating Officer, International and Head of Global Investor Services in a dynamic and fast paced environment. This role will also support our RealAssetX and Operational Risk teams based in London. The job holder will fulfil the following main responsibilities:

• Provide administrative support to executives and real estate professionals, ensuring efficient operations and communication.
• Coordinate and organise internal and external meetings, including team meetings, one to ones, conference calls and annual review meetings.
• Organise domestic and international travel (flights, accommodation, taxis); this includes: checking timetables, liaising with the travel agent, creating itineraries using Word; checking visa requirements as needed.
• Ensure all travel and event arrangement align with company policies and budgets and conduct compliance checks of expense sheets against the Company Travel and Expense policy.
• Serve as a liaison with internal/external stakeholders, always maintaining professional and confidential communication.
• Assist with the coordination of cross-departmental activities and ensure timely completion of tasks.
• Manage expense submission and reconciliation; this includes submitting expenses for company credit card statements, gathering all receipts, and liaise with third parties to obtain copies of any missing invoices where applicable. In addition, the post holder will be required to convert currencies as needed prior to expense submission; checking invoices from suppliers and liaising with the UK based Accounts department.
• Liaise with the IT department to manage and resolve IT/mobile device issues.
• Scanning, printing, and binding of documents and any documentation in preparation for internal/external meetings.
• Provide cover/assistance to other executive assistants in the wider team, as required.

What you will bring

• Excellent interpersonal skills and attention to detail
• Experience of working in financial services and supporting senior executives and managing complex calendars, travel arrangements, and large-scale events
• Experience of collaborating with a team of EAs
• Confidence to make decisions and react to requests in a timely and professional manner, escalating issues where appropriate.
• Proactive ability to multi-task and work seamlessly and operate autonomously.
• Strong organisational and management skills, with the ability to prioritise efficiently between competing demands.
• Excellent time management skills, with the ability to plan/coordinate tasks to ensure deadlines are met.
• Strong written and verbal communication skills
• Team player: coordinating with all parties across the organisation and externally to foster and maintain effective relationships and provide added support.
• High level of discretion and confidentiality
• Advance use of Microsoft packages (particularly PowerPoint, Word, and Excel skills) as well as Microsoft Access.
• Ability to create and enhance presentations/spreadsheets, paying attention to the visual aspect of the presentations.
• Drive to understand and develop deep knowledge of PGIM and the industry overall.

About PGIM Real Estate
PGIM Real Estate is one of the largest Real Estate managers in the world and one of the nation’s largest full-service commercial, multi-family and agricultural real estate lenders and has been serving the commercial real estate market for over 125 years.
We cover RE Debt, Equity, Agriculture, Public REIT securities, Defined Contribution, Private Equity, Impact Investing, Senior Housing and Mexico Industrial.
PGIM Real Estate strives to deliver exceptional outcomes for investors and borrowers through a range of real estate equity and debt solutions across the risk-return spectrum. Our scope of insights, rigorous risk management and seamless execution are backed by a 50-year legacy of investing in commercial real estate, a 140-year history of real estate financing and the deep local expertise of professionals in 32 cities globally.
Through our investment, financing, asset management and talent management approach, we engage in practices that ignite positive environmental and social impact, while pursuing activities that strengthen communities around the world. When you join our team, you’ll find yourself inspired by an inclusive company culture that believes that diversity of all kinds allows us to develop better and more innovative solutions for our client.
About PGIM – Global Asset Management
PGIM is the global asset management business of Prudential Financial, Inc. (NYSE: PRU), a leading global investment manager with nearly US$1.34 trillion in assets under management as of March 31st, 2024. With offices in 19 countries and jurisdictions, PGIM’s businesses offer a range of investment solutions for retail and institutional investors around the world across a broad range of asset classes, including public fixed income, private fixed income, fundamental equity, quantitative equity, real estate, and alternatives.
With a history dating back 148 years, and experience through more than 30 market cycles, PGIM takes a long-term view, not only in our investment philosophy, but also in how we develop our talent. We want to see our employees excel from their first day with the firm and throughout their tenure with PGIM. We will inspire you, support you, and help you reach your greatest personal and professional aspirations. If PGIM sounds like the place for you, join us. For more information about PGIM, visit PGIM.com.
Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.
Our Commitment to Diversity, Equity, and Inclusion
Prudential Financial, Inc. is focused on creating a fully inclusive culture, where all employees feel comfortable bringing their authentic selves to work. We do not just accept difference—we celebrate it, support it, and thrive on it. At Prudential, employees have a unique opportunity to build their career path by owning their development, their career, and their future. We encourage employees to hone their skills and explore continued opportunities within Prudential.
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Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.
Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company’s well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential’s businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services, some of which may not be available in your area.
We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit
www.prudential.com
to learn more about our values, our history and our brand.
Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status , medical condition or any other characteristic protected by law

• Provide administrative support to executives and real estate professionals, ensuring efficient operations and communication.
• Coordinate and organise internal and external meetings, including team meetings, one to ones, conference calls and annual review meetings.
• Organise domestic and international travel (flights, accommodation, taxis); this includes: checking timetables, liaising with the travel agent, creating itineraries using Word; checking visa requirements as needed.
• Ensure all travel and event arrangement align with company policies and budgets and conduct compliance checks of expense sheets against the Company Travel and Expense policy.
• Serve as a liaison with internal/external stakeholders, always maintaining professional and confidential communication.
• Assist with the coordination of cross-departmental activities and ensure timely completion of tasks.
• Manage expense submission and reconciliation; this includes submitting expenses for company credit card statements, gathering all receipts, and liaise with third parties to obtain copies of any missing invoices where applicable. In addition, the post holder will be required to convert currencies as needed prior to expense submission; checking invoices from suppliers and liaising with the UK based Accounts department.
• Liaise with the IT department to manage and resolve IT/mobile device issues.
• Scanning, printing, and binding of documents and any documentation in preparation for internal/external meetings.
• Provide cover/assistance to other executive assistants in the wider team, as required