Pharmacy Administrator - Homecare & Procurement

at  Dorset County Hospital NHS Foundation Trust

A key function will be invoice processing both electronic and manual. Where staffing levels necessitate, general pharmacy invoice processing will be required as well as homecare. To liaise with homecare companies notifying them of contract prices, ensuring these are reflected on the pharmacy computer system and associated price lists. To resolve any queries relating to homecare invoices and as required general pharmacy invoices.
To maintain an invoice query log of invoice discrepancies awaiting resolution. To book homecare prescriptions in according to homecare procedures ensuring the relevant documentation and signatures have been included. This will include liaising with the relevant specialist pharmacist and clinicians as appropriate. Registration of patients onto the relevant homecare service.
Process all homecare prescriptions through the JAC pharmacy system and current finance system when needed. Ensure all Homecare prescriptions received are processed according to Standard Operating Procedures (SOPs) in a timely manner. To work closely with other service staff to ensure the accurate, timely supply of medication for the Pharmacy Department. To deal with urgent medication requests in a prompt and timely manner to ensure patient treatment is not compromised.
To be responsible for ensuring the timely processing of Homecare Prescriptions. To be assist in the daily purchasing of pharmaceutical products in accordance with procurement contracts and SOPs. To assist in supply issues with orders, purchasing in an accurate and timely manner in order to minimise shortages whilst ensuring quality and value for money. To ensure that ongoing supply problems are effectively communicated to all relevant Trust and departmental staff.
To ensure the timely payment of pharmacy invoices including Homecare. To be responsible for maintaining all Homecare Databases. The post holder may access patient details including clinical histories whilst using JAC. To support and respond to Finance queries to ensure invoices are passed on JAC and eFIN accurately and in a timely manner.
The post holder will need to respond to changing staffing demands. To have shared responsibility for the training, development and support of Pharmacy Staff as necessary. To be responsible for maintaining a system of filing that is easily accessible for all the Procurement Team and maintain archiving as necessar

Please refer the Job description for details